Clara Mckennett, Cpp Email & Phone Number

San Francisco Bay Area

In my role, I meticulously administer end-to-end semi-monthly payroll processing for a workforce of 175 employees spread across 15 states, utilizing both Paychex Flex and Paylocity systems. To uphold compliance with federal, state, and local regulations, I actively develop and maintain comprehensive payroll policies and procedures. Collaborating closely with the HR department, I ensure the seamless incorporation of new employees into the payroll system. Conducting regular audits and reconciliations of payroll data, I proactively identify and resolve discrepancies to guarantee accuracy and reliability.As part of my responsibilities, I generate detailed payroll reports for managerial review and address employee queries related to payroll, taxes, and benefits. Navigating the intricacies of regulatory requirements, I prepare and file the CA DFEH Annual Pay Data Report and collaborate with the CFO and 401k Administrator on plan rules, audits, and reconciliations. Coordinating with HR, I contribute to the filing data for Healthy SF and EEO-1. In addition, I am responsible for updating 401k details in the payroll system, handling new enrollments, loan requests, and adjustments to contributions. Ensuring punctual submission of tax filings and addressing federal and state tax inquiries are integral parts of my duties.Some of the notable accomplishments in this job role includes:• Implemented Paychex Flex, enhancing payroll efficiency and achieving 25% reduction in payroll processing time.• Oversaw transition from Paychex to Paylocity, including complete build-out of payroll and HR systems.• Established the firm as an employer in eleven new states, encompassing setup for Worker's Comp, SUI, PFL, and state income taxes.

San Francisco Bay Area

In my role, I effectively administered a portfolio of over 150 firm-issued credit cards, managing two distinct card programs. This involved the creation, maintenance, and oversight of the firm’s Lyft and GrubHub accounts for a sizable employee base of 200+. Additionally, I played a key role in the financial management process by reviewing and approving all cash out-of-pocket reimbursement requests. Addressing security and account maintenance, I collaborated with the credit card bank on matters such as fraud issues, card replacements, and general account upkeep. My attention to detail also extended to reviewing all office-related charges, ensuring compliance with firm policies.As part of my commitment to financial accuracy, I conducted monthly reviews, ensuring precise client billing for matter-related travel and compliance with firm policies for all office-related travel. During periods of absence, I acted as vacation coverage for both the client-related AP Specialist and AP Supervisor, maintaining continuity in financial operations.Some of the notable accomplishments in this role includes:• Partnered with CFO and Controller to write a new firm expense policy.• Selected (Concur) expense processing software and supervised start-to-finish implementation process.• Trained all firm employees on Concur, including approvers and end users.

San Francisco Bay Area

In my role, I diligently processed and reconciled daily cash receipts, ensuring meticulous precision and adherence to company policies and procedures. A key responsibility was the preparation and transmission of daily cash reports to the partnership and CFO, providing them with accurate and up-to-date financial information. To maintain a comprehensive record, I verified and meticulously documented all cash transactions, encompassing checks, wires, and electronic funds transfers. In instances of cash receipt discrepancies, I conducted thorough research and analysis to investigate and promptly resolve any issues.Responding to inquiries from both internal and external stakeholders, I addressed questions related to cash transactions and client balances, ensuring transparency and effective communication. Additionally, I took charge of preparing and distributing weekly and monthly Accounts Receivable (AR) reports to the partnership and management. This involved processing client trust receipts, applications, and refunds, contributing to a thorough and organized financial reporting system within the company.Some of the notable accomplishments in this job role includes:• Authored user manual for firm-specific cash and trust procedures.• Supervised Accounts Receivable transition to 3E Cloud, actively participating in testing and data conversion.

San Francisco Bay Area

In my capacity, I efficiently processed and tracked more than 100 e-bills on a monthly basis. Collaboration with the Billing Coordinator was integral to ensuring the timely and accurate submission of all electronic invoices. To enhance precision in categorization, I applied UTBMS codes, guaranteeing the accurate classification of time and cost line items. Vigilant in monitoring client reductions, I prepared necessary resubmissions to address any adjustments required. Additionally, I conducted a thorough analysis of client guidelines, verifying and maintaining compliance to ensure that billing practices aligned with the specific requirements of each client. This comprehensive approach contributed to a streamlined and efficient billing process, minimizing errors and promoting client satisfaction.Some of the notable accomplishments in this role includes:• Interfaced with more than 20 different e-billing companies/client websites for submission of invoices.• Oversaw complete implementation of eBillingHub software for management of electronic invoices.

San Francisco Bay Area

In overseeing all office functions and supervising three direct reports, I managed a range of responsibilities. Among them, I handled Accounts Receivable and Accounts Payable duties and administered payroll and time tracking, which included certified payroll and union payroll for two unions. Additionally, I took charge of generating client billing statements and creating invoices. To ensure financial accuracy and integrity, I meticulously reconciled bank accounts. Moreover, I played a key role in developing client work proposals, outlining project scope, and providing cost estimates. In terms of organizational efficiency, I established and maintained organized filing systems. I also created and managed customer and vendor databases, contributing to streamlined operations. One of my significant achievements was the successful implementation of QuickBooks accounting software, seamlessly integrating it with the payroll system.

San Francisco Bay Area

As part of my primary responsibilities, I oversaw the classified pagination estimate, ensuring accurate projections. In addition to this, I took charge of supervising the coordination and layout of both regular and special sections, contributing to a cohesive content presentation. To support departmental planning, forecasting, and budgeting, I provided and maintained statistical data on a weekly, monthly, and yearly basis. I executed layout for both Real Estate and Automotive sections, enhancing the visual appeal of these segments. I also played a pivotal role in coordinating themed sections to improve content cohesion, acting as a liaison between Advertising and Production/Press Room Administration.My responsibilities extended to calculating bonuses for inside and outside salespeople based on various factors. I actively set monthly sales goals for Outside Sales, calculated achieved revenue, facilitated bonus payments, and created Excel sheets to streamline these functions. Inputting space reservations for display ads into the Admarc system was also within my purview, allowing for smooth ad placement and tracking of monthly revenue by classification through Ads & Lineage Reports. On the administrative front, I processed timecards for a union staff of 225 employees, meticulously monitoring and managing vacation, holiday, and sick pay. Calculating shift differentials and pay upgrades as required added a layer of detail to my responsibilities.