Clara Xavier Email & Phone Number

Kuala Lumpur, Malaysia

Kuala Lumpur, Malaysia

Based in Client officeOversee project progressLiaise with PM/TL/Developer on the statusConsolidate weekly/monthly reports on projectsKeep track of project staff leaves...and more

Bandar Utama, Selangor

Beginning - My responsibilities were being the contact person for Purchasing Depart and Company Vehicle Management. My core responsibilities were - Vendor Management- Raising PR, PO, DO, Invoices from vendors. - Inventory/Replenishment of Stationery- Managing record of Roadtax/License/Regular Maintenance of company vehicle (> 50 units)- And moreThen I was transferred to Ticketing Department where my core responsibilities were- Pullout daily requests of travel arrangement for staff in Malaysia and staff coming in to Malaysia.- Prioritize according to urgency and requirement.- Source out for the lowest fare with almost matching requirement according to Ticketing SOP- Processing of Self Purchased tickets according to Policy of the Company.- Match paperwork with invoices for vendor then send in for payment process.- Issuance of Air Asia ticket.- Arrangement of Accommodation for staff coming to Malaysia.- Visa arrangement- Event Management

Kuala Lumpur, Malaysia

Responsibilities is to provide general/intensive secretarial & administrative support to 3 Head of Departments such as screening and attending telephone calls, day to day administrative and operational matters; Prepare and manage correspondence, reports and documents; Organize and coordinate meetings, conferences, travel arrangements. I work very well with expatriates as well as locals.

Kuala Lumpur, Malaysia

-Reporting to the Chief Auditor, Regional Asia & the Pacific-Travel Arrangement: Flight & Hotel booking – 7 Auditors (Expatriate)-Organizing events: Meeting, seminars, trainings, etc-Organise Chief’s diary / calendar-Preparing Audit Report-Sending out Notification of Audit Mission in Asia Pacific & HQ (New York)-Keep record of staff annual leave and other leaves-Filing & proper paper management for easy retrieval-Preparing Daily Subsistence Allowance (DSA) for staff prior to travel-Arranging visa & work permit: Inbound & Outbound-Purchasing of non-commercial items: Pantry, Stationeries, office equipment, etc-Carry out personal tasks from immediate superior -Setting up email ID & PC for new hires (Basic IT)-Petty Cash Management-PO & PR issuance-Company Asset Managament / Inventory-Keep good record of maintenance for office equipment-Panel of Jury for Bid Openings-Other relevant task as and when assigned

• To provide administration support to all expatriates on their claims, apartment, travel arrangement, hotel arrangement, filing, driving license conversion, work permits, transportation, visas, etc.• All matters related to purchasing for the whole office incl. beverage, furniture, IT products, telecommunication products, cleaning products etc etc.• All other administration duties for local staff incl. stationery distribution, claims, travel & hotel arrangement• To liaise with government bodies for work permit, driving license, visas etc etc.• To liaise with runners, receptionist and cleaners to ensure all office related matters are running smoothly.• First stage recruitment • Translation from English to Bahasa Malaysia and vice versa for SOP, working manuals, all documents pertaining to factory workers• Assisting In Human Resource and Administration duties of Regional Head Office reporting to Assistant HR Manager & Director of HR Department (expat)• Maintenance of building; Pest Control, Electrical, Air-Con, etc• Accommodation for Expats; Contracts with 2 years tenancy, task involves from searching for agent to signing of TA and handing over payment• Handling of foreign labor hostels, uniforms distribution, organizing lockers, etc• Keep good record of company car; maintenance and insurance• In Charge of Door Access System – SQL System• Have to be VERY VERY proactive and sensitive to details• Administrative and secretarial support to French, US, UK, Switzerland, Italian and China expats on business as well as personal matters.• Monthly & Weekly KPI Reports for Operations Department.• Handle correspondence, documentation and follow-up functions• To undertake secretarial functions, including attending meetings and minutes preparations.

Administrative Assistant - - Handling Main Line Phone calls- Handling Present & Potential Client- Managing daily administration tasks- Monitoring the CHUBB access- Purchasing & Controlling the price of monthly beverages, stationeries, office equuipments, etc.- Adhere to staff requirements on office items- Dealing with vendors, suppliers, salespersons.- Managing the office keys, filing, asset, aircond, electricity system- Supervising the cleaners and tea lady- Issuing of Purchase Order & Purchase Request.- Checking and verifing Invoices- Daily tasks required by branch Director, Operational Manager & various Department Managers.- In-charge of company events held in Main office.- Hotel & Flight Booking

Industrial Relation, HR Generalist and Admin Clerk

Diploma, Business Administration And Management, General

Activities and Societies: Creative & Cultural teamI did my Business Management studies majoring in Administrative

Certificate, Administrative Assistant And Secretarial Science, General

Activities and Societies: NILI did my Private Secretarial Course