• Assists the team in providing day-to-day activities of the proposal process for planning • Coordinate the development and production of SOQ and proposal responses (RFP’s, RFI’s, RFQ’s, LOI’s etc.) in a deadline-intensive, fast-paced environment• Review and interpret requirements ensuring compliance with font, type size, margins, and other proposal submission requirements.• Create proposal schedules and timelines with managers to ensure deadlines for production are realistic/achievable• Perform visual Quality Assurance (QA) inspection of all proposals• Manages the Proposal Library• Help to create and maintain project descriptions and resumes; perform other writing and editing assignments as needed• Provide updates to company marketing database for information used in proposals and other marketing materials• Attend meetings and proposal debriefings, as needed• Works closely with the Proposal Team on administrative tasks, as required• Anticipate and communicate team needs• Perform other management and administrative tasks as assigned to help accomplish the Company’s strategic goals

ESSENTIAL DUTIES AND RESPONSIBILITIES• Open office daily; Answer incoming phone calls; Open, stamp date, sort and distribute incoming mail.• Maintain and optimize all office equipment, computers, phones and office supplies.• Assist all customers and tenants that come to the office.• Responsible for tenant fax & copy service program including billing and collecting funds.• Responsible for maintaining accurate and complete tenant files, vendor files, payables, etc.• Track and maintain Certificates of Insurance for on-site contractors.• Assist with the roof access program including verification of vendor liability insurance requirements.• Prepare invoice vouchers including proper coding, copying all invoices and batching all invoices on a weekly basis to the corporate office for payment.• Maintain the checking account and checkbook, and prepare and process reimbursement requests.• Prepare and submit the General Manager's expense reports to corporate.• Responsible for the completion of new hire documentation.• Prepare and maintain personnel files.• Assist the General Manager with exit interviews when needed.• Responsible for ordering & maintaining uniforms for maintenance and custodial employees.• Update tenant merchant manual as needed and distribution.• Assist with the ordering & stocking of center brochures and marketing materials as needed.

Principal Job Responsibilities:• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, petty cash, property budget.• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in Yardi. • Responsible for obtaining and processing monthly rent, tenant sales, and overage rent• Responsible for Monthly Sales Reports to corporate office.• Responsible for Annual Tenant Reconciliations.• Responsible for abstracting tenant information from leases to be entered into Yardi.• Responsible for general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, draft documents and reports for management• Responsible for maintaining tenant files.• Responsible for forwarding all payments to lock box• Provide general administrative support on projects as directed• Creates letters and correspondence for General Manager as directed

Principal Job Responsibilities: • General running of the mall office (mail, supplies, files, etc.)• Assisted members of mall management team with daily administrative tasks• Prepared tenant memos and all communications as directed be general manager.• Answered main office telephone, transferred calls to appropriate parties, took messages• Answered walk-in customer inquiries. • Processed accounts payables (A/P)• Processed Petty Cash/ Misc. Revenue• Compiled monthly tenant sales reports• Updated/Maintained Tenant / Corporate Contact Information• Updated/Maintained Disaster Plan Binder• Updated HVAC service tracking database• Collected COI {certificates of insurance} as necessary from HVAC companies, Vendors and Tenants