Claudia Grey Email & Phone Number

Phoenix, Az, Us

Phoenix, Arizona, United States

I am a highly organized and detail-oriented Transaction Coordinator working for a commercial real estate team. I play a critical role in managing and facilitating the entire lifecycle of real estate transactions, ensuring seamless communication between all parties involved and maintaining compliance with industry standards and company policies.Key Responsibilities:Transaction Management: Oversee and manage the transaction process from contract to closing, including preparing, reviewing, and processing all necessary documentation. Communication:Serve as the primary point of contact for clients, brokers, attorneys, lenders, and other stakeholders, ensuring timely and clear communication throughout the transaction. Documentation and Compliance:Ensure all documents are accurately completed and comply with legal, regulatory, and company requirements. This includes preparing and reviewing contracts, amendments, and closing statements.Scheduling and Coordination:Coordinate all aspects of the closing process, including scheduling inspections, appraisals, and meetings with relevant parties. Database Management:Maintain and update transaction databases and client files, ensuring all information is current and accurately recorded.Problem-Solving:Proactively identify potential issues and work collaboratively to resolve them, ensuring transactions proceed smoothly and efficiently.Reporting:Generate regular reports on transaction status, pipeline updates, and key metrics for management review.

Phoenix, Arizona, United States

About the roleProvides general administrative support to an office or group of sales professionals. Responsible for preparing proposals, presentation and communication materials. Coordinates the distribution of internal and external marketing information.What you’ll doGathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including fliers, proposals, tour books, maps, floor plans and qualification packages.Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).Coordinates sophisticated on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.Updates and maintains various information databases. Generates standard and ad hoc reports as required and assists with website updates (as needed).May coordinate advertising schedules and placement with local centralized marketing groups.Tracks, collates and maintains inventory of marketing materials.Other duties may be assigned

Phoenix, Arizona, United States

Provides analysis and support for lease administration and financial reporting. Manages, monitors, and reports monthly on the progress of lease terminations, rent commencements, rent increases, lease renewals, and lease options. Reviews and abstracts leases.Essential Duties and Responsibilities Assists in defining the real estate requirements (e.g., reviews growth projections, evaluates overall business strategy, manages critical dates).Manages and supports Corporate Real Estate system involving tracking lease information, property values, capital expenditures, rental rates, and real estate assignments.Assists with or manages local transaction implementation (process standardization).Facilitates closeout process including hand off to lease administration team.Provides transactional financial analysis support to the Transaction Management team, including cash flow analysis.Participates in various real estate transactions including lease negotiation and administration.Administers quality assurance program, including customer satisfaction surveys, key performance indicators, and transaction scorecards.

Phoenix, Arizona, United States

The Supervisor – Transaction Processing is responsible for leading an assigned team of 15-17 Processors responsible for uploading residential real estate documents and managing transactions related to new home listings generated by the Coldwell Banker branch office network. As a first line supervisor this position will oversee daily operations and workflows, coach staff, monitor team productivity, implement business tools and processes, and resolve first level escalations.This Supervisor will have responsibility for providing superior support service to an assigned set of internal and external customers and managing against quality standards to ensure operational efficiency and regulatory compliance.Essential Job DutiesResponsible for the general management of and development of Transaction team members.Manages employee performance; coaches and motivates team members; conducts formal performance reviews; addresses sub-optimal performance.Ensures appropriate Transaction Processing staff coverage to ensure service standards are met or exceeded; monitors, reviews and approves time worked/off.Responsible for channeling transaction volume to Transaction Processors to ensure a balanced work load; monitors volume and redistributes work as needed.Acts as main point of contact for Sales Agent and branch staff questions/requests; works with team members to troubleshoot and resolve questions/concerns.Follows up on incomplete files with all necessary parties; provides oversight in quarterly cleanup of electronic files.Generates reports daily, weekly and/or monthly; may process transactions during peak seasonal period.Recruits, interviews, hires for open team positions.Ensures successful new hire onboarding, ongoing training and development.

Scottsdale, Arizona, United States

Coldwell Banker is a recognized leader in the research, planning, marketing, and sale of luxury residential development. We are currently seeking Commissions Processors to work out of our Service Center office in Scottsdale, AZ.Essential Job Duties:This position is responsible for data entry, reviewing closing packages, and closing deals in a paperless environment using internal accounting to pay Sales Agents, Referrals and Cooperative Brokers. The Commissions Processor is focused on ensuring accuracy, timely completion, and the highest level of customer service to our Sales Agents and Branch Offices.Review closing packages submitted from Branch Locations to ensure accuracy and completenessData entry of Closing Demand Authorizations into internal accounting software.Audit closing documentation which may include commission checks, HUDs, purchase contracts, etc. to close the deal in our internal accounting systemsApply necessary commission adjustments for timely and accurate payments to our Sales Agents, Referrals, and Cooperative BrokersProvide support with excellent communication to Vice Presidents, Branch Managers and Office Administrators in our branch offices in response to inquiries regarding commission payouts, deductions, commission schedules and commission calculationsUpdate ledger system for earnest money deposits in compliance with state escrow lawAdditional duties as required by business need

North Metro

Essential Job Duties •Listing Marketing: Responsible for managing the marketing of individual listings. Includes but is not limited to: •Resizing and uploading photos to the company’s listing system (MLS) as well as the ColdwellBankerHomes portal. •Input photo descriptions and listings into MLS and other internal company marketing sites •Schedule staging and photography services for new listings •Utilize Circlepix Platform to post listings to Craigslist •Seller Marketing Support: Responsible for providing sellers with general marketing support. Includes but is not limited to: •Work directly with sellers to provide them the necessary marketing tools to advertise their listings (hyperlinks for listings, flyers, photos, etc.) •Set-up Market Activity email for sellers via MLS •Sales Associate Marketing Support: Responsible for supporting the sales associates with a variety of marketing tasks. Includes but is not limited to: •Create and order property flyers for sales agents •Assist sales agents with creating shared cloud storage folders (Dropbox, Google Drive, One Drive, Box, etc.) for files and photo sharing •Ensure that all training and support provided enforces agent branding and business building efforts Other Duties: •Manage the set-up of weekly online Insights reports •Mail Just Listed/Sold Postcards via InTouch & Xpress Docs •Assists the Office Manager in preparing recruiting materials for new agents