Claudia Bruce Email & Phone Number

South San Francisco

South San Francisco, CA

South San Francisco, CA

• Responsible for the grant administration process and life cycle for $2M annual grants portfolio
• Validate submission details and financial information to ensure Federal and internal compliance
• Provide general and technical assistance to applicants on grant process
• Present grant approval recommendations to Director and Grants Review Committee
• Process legal review of contracts, secure approvals, process payments
• Ensure grants reconciliation, financial reporting and Sunshine Act compliance

San Francisco, CA

• Supervised administrative staff
• Liaison for building staff, safety programs, repairs and maintenance
• Purchasing and inventory maintenance for office and kitchen supplies
• Sourced alternative vendors and suppliers resulting in 30% expense reduction
• Provided support for management and staff of 150+ employees

Redwood Shores, CA

• Coordinated recruiting process for U.S. and international hires
• Scheduled interviews and provided details to managers/candidates via JobVite
• Assisted candidates with questions and insured timely communication of schedule details/changes

Menlo Park, CA

• Assisted directors with fundraising campaigns and alumni events
• Conducted research to identify and locate alumni
• Verified and updated data for 1,000+ files in Raiser’s Edge and MailChimp databases
• Produced reports for event planning and attendance data
• Uploaded photos and edited content for website
• Printed, cataloged, and displayed over 1,800 historical photos for Centennial event

Foster City, CA

• Functioned as “information hub” for office staff and guests
• Audited over 7,000 records in Outlook, effecting 300 corrections/updates
• Proofread and edited confidential financial documents and contracts
• Coordinated catering and room setup for meetings, events, and staff lunches
• Managed purchasing and inventories

Provided interim and defined-term support to Silivon Valley companies in office management, executive assistance, customer service, accounting and human resources..

San Francisco Bay Area

• As a 2009-2010 representative for Second Harvest Food Banks funds drive:
• Filmed interview segments for SF Bay Area television stations, and a mini documentary for local media
• Interviewed with Scott Pelley for CBS' 60 Minutes segment "The 99ers"
• Featured in San Mateo County Times article on local economy, unemployment & food banks;
• Recorded PSA for broadcast on SF Bay Area radio stations;
• Presented to SFHB's corporate donors and board members at 2010 Campaign Kickoff Conference

Redwood City, CA

• Supported six executives and 13 staff members in sales, marketing, and engineering departments
• Installed administrative infrastructure for U.S., including policies and procedures for HR and accounting
• Coordinated recruiting process: job postings, resume/candidate screening, interview scheduling
• Developed onboarding process and new hire handbook
• Created employee manual and resource guide
• Updated job descriptions to reflect changing roles and responsibilities

San Mateo, CA

• Supported five executives and ten staff members
• Managed purchasing and prepared expense reports
• Liaison for building management and Administaff TPA (now Isperity)
• Managed successful build-out of kitchen and conference room
• Acted as on site HR/employee relations representative

San Mateo, CA

• Supported CEO, executive staff and 43 staff members
• Processed payroll, accounts payable/receivable
• Provided new hire on-boarding and orientation
• End-to-end responsibility for trade show set up and participation
• Reduced shipping costs 35% by sourcing custom-ship vendor

San Mateo, CA

• Managed Human Resources, Accounting, Payroll, and Benefits Administration
• Supervised administrative staff
• Enhanced employee morale through impromptu contests, games and celebrations
• Increased office workspace by 25% through innovative space planning
• Recovered $15,000 in vendor overpayments through ad hoc audit of accounts payable

Menlo Park, CA

• Managed vendors and purchasing, maintained office and kitchen equipment/supplies
• Provided backup and project support for executive assistants and office manager
• Reduced supply costs by 20%
• Scheduled and provided catering and support for client meetings
• Developed exceptional rapport with internal staff, clients and investors
• Liaison for property management and onsite executive protection staff

Burlingame, CA

• Installed employee benefits program
• Established human resource systems, including policies and procedures
• Processed payroll and accounts payable
• Administered 401k, flex spending, COBRA, EDD and workers compensation programs
• Submitted and tracked H-1B applications
• Orchestrated team-building staff events

Redwood City, CA

• Managed all aspects of sales administration, including revenue reporting, comp/commission plans
• Streamlined processes and procedures to improve workflow and efficiency by 30%
• Recruited, trained and supervised 12 sales administrators across the U.S.
• End-to-end responsibility for planning and production of worldwide sales conferences