Claudia Lorena C. Email & Phone Number

Cambridge, Massachusetts, United States

Manage annual and special projects, including scheduling meetings, liaising with stakeholders, managing budgets, and tracking deadlines.Support the school improvement planning process and develop ways to track progress toward goals throughout the school year.Support professional development sessions with district and school administrators, including budgeting, reserving space, order food.Manages departmental financial activities, including monitoring office budgets, processing requests for and actual purchase of goods and services; continually monitors funds to ensure monies are spent as allocated; tracks budget transfers and adjustments and completes contracts, requisitions, and reimbursement in coordination with budget, purchasing, and payroll departments.Support personnel needs, including consultant contracts.

Cambridge, Massachusetts

Organize department, curricular, and other district-wide meetingsProvide administrative support for both departmentsManage payment vouchers and purchase orders for general funds and grant budgetsAssist the director in organizing and maintaining the budget for in-school and cocurricularprogramsUnderstand and oversee processes of fiscal and operational departments includingpurchasing, accounts payable, payroll, and Human Resources (job postings and serviceagreements)Procurement of office suppliesCollate and distribute curriculum documents to teachersManage procurement processes for department materialsMaintain inventory and organize department resourcesProofread and edit documents for the directorCommunicate with English Language Learner families and provide interpretations

Cambridge, Massachusetts

Worked as Per Diem Front Office SupportOrganized and maintained files, correspondence, records, and other documentsOrdered office suppliesEstablished and maintained departmental databases and develops spreadsheets of importance to departmentProvided assistance in the day-to-day administration of the unit and follow up on pending matters. Input and retrieved data utilizing knowledge of various computer software packagesGreeted visitors and provided information as requestedInformed prospective students about upcoming orientationsResponded to requests from staff and students for sundry items such as cabinet and elevator keysField calls from students and staff; routed calls to appropriate parties and provided general information

Chile

On Site Contractor for 3M. Healthcare DivisionProvided support and financial analysis for the sales and marketing area, primarily concerning gratuitous loans and requisition of materialsMaintained and registered opportunities on Salesforce CRMFollowed up on PO’s related to equipment in gratuitous loans, both for direct company sales and through distributors (biological and comply steam chemical indicators and ethylene oxide, surface swabs, and water tests)Handled shipments and documentation for health equipment (bill of lading, commercial invoice, certificate of origin, insurance certificate, packing list, and other documents required to clear customs) with UPS.Main point of contact for sales team, primarily recording and managing output of materials and promotional items, maintaining inventory and expenses (Concur)Handled client contracts pertaining to renewal, modification, and creation of new contractsCoordinated technical service equipment in the hospital area (e.g., incubators, luminometers, sealing machines, labelers) and food safety areaAssisted with events by preparing price quotes for health supplies and attendance confirmation

Chile

Worked at a company specializing in the provision of IT services Contacted clientele and scheduled meetings between potential clients and company account managersManaged customer relations, Microsoft DynamicsContacted clients during follow-up on proposals and while sending documents and general information Coordinated and supervised maintenance and cleaning services in the company offices Performed general administrative tasks; supported other departments Assisted in preparing corporate presentations to launch and strengthen the company imageManaged all social media presence and content on multiple platforms

Santiago, Chile

Operations Assistant for company devoted to exporting fruit to AsiaAssisted in the sales, exports, and finances departmentCreated spreadsheets for the operations areaCommunicated with the operations area handling imports in Asia from the time ofrequest for consignee information to the sending of harvest reports, writing ofweekly reports, sending of documents for approval, resolution of problems, andhandling of requestsReviewed, received, and sent documents from the point of shipment to the destinationSent receiver reports with a summary of packing listsCreated monthly spreadsheets for RGP expensesControlled petty cash, purchase orders, expense reports, and billing and invoicingControlled office materials stock

Santa Cruz, Bolivia

Office Manager for imports and trading companyCreated salary spreadsheets and paid employeesManaged billing and invoicing, purchases, public bids, and payment to distributorsControlled inventory at points of saleProvided internal customer service and managed hiring and petty cashServed as travel and accommodations coordinator for international personnelManaged sales and handled POP material and merchandisingManaged budget for office materials and personnel and oversaw cash flowSent reports to headquartersRecruited personnel (stocking crew, tasters, promoters)Operated SAI (imports, purchases and sales, and ERP system)

Santa Cruz, Bolivia

Restructured and organized a small hospitality schoolManaged personnel; designed positions and dutiesRecruited and hired teaching staffManaged advertising Marketed training coursesIdentified business opportunities and followed up on them

Professional Diploma In Marketing, Advertising, And Communications, Marketing

Bachelor'S Degree, Business Administration And Management, General

High School Diploma, Accounting And Business/Management