Administrative Specialist
CurrentProvide secretarial support to a certificated Director, Assistant Business Manager, and Administrators over multiple departments. Responsible for secretarial support for a classified or certificated Manager.● Provide administrative assistance to a certificated Director or to the AssistantBusiness Manager; plan, organize and coordinate a variety of clerical andother office functions and activities ● Coordinate and facilitate communications and serve as the liaison between theDistrict and parents, students, school sites, vendors, communityorganizations and the general public; communicate with federal, State, andlocal government agencies● Provide lead direction to office staff as assigned; assign and review duties ofassigned office staff to assure efficient and coordinated completion of workassignments. ● Receive and greet visitors and callers, including students, teachers,administrators, parents and the public; provide information or direct toappropriate personnel; explain, interpret, and provide information concerningpolicies, procedures and established guidelines. ● Type materials from notes, rough draft or verbal instructions, includingrecords and reports, correspondence, and bulletins; enter a variety ofinformation into a computer to produce reports, records, permits, and otherdocuments. ● Schedule and coordinate appointments, meetings, and conferences for thesupervisor; arrange for travel and lodging as needed. ● Maintain a variety of complex records and files related to the assignedfunction● Research, compile and compute information and financial data for federal,State and District reports; assist in preparation and monitoring of specialprojects ● Prepare requisitions for the purchase of office and school supplies andequipmentrecords related to purchases. ● Prepare and maintain financial and statistical records and reports; compiledata for budget● Attend meetings and take minutes● Perform related duties as assigned.