Carolyn Mccaslin Email & Phone Number

Allegany, New York, United States

• Assists in the Contract Document process for new projects, existing projects and closeout. This includes drafting, distributing contract documents to the required parties as well as entering the contracts into.
• Prepares monthly applications for payments, processes each contractor’s application for payment in MasterLibrary, obtains required signatures from Project Manager, Architect & prepares for submittal to the owner.
• Creates Submittal log. Manages the… Show more
• Creates Submittal log. Manages the Submittal & RFI process with both the Contractor and Architect/Engineer ensuring that the process flows in a timely manner.
• Maintains Project Files on the Company Network as well as paper files.
• Assist Project Manager with the change order process to included preparation and distribution of all change related documents. Updates the project budget throughout this process.

East Branch Dam, Wilcox, PA

• Managed all contract correspondence to include: Letters, RFI’s, contract modifications, proposals & submittals. Regularly communicated with both internal staff, USACE District Staff & Contractor Staff.
• Processed contractor certified payrolls & insurance documents to verify they are in compliance with contract requirements.
• Utilized RMS & CEFMS to perform contract administration of $250 million government contract.
• As a Government Purchase Card holder created PR&Cs in… Show more
• As a Government Purchase Card holder created PR&Cs in Contract, obligated funds, placed orders, purchased and reconciled account statement.
• As Timekeeper prepared accurate time & attendance records in accordance with payroll deadlines.

East Branch Dam, Wilcox, PA

• Prepared contract correspondence to include: letters, RFI’s, project submittals and daily reports. Regularly communicated with internal staff as well as USACE Staff.
• Prepared contractor certified payrolls & insurance documents for submission to USACE.
• Accounts Payable.

Americas PMO - Executive Program Management COE

• Work closely with Partners & Sr. Partner to build communication channels to guarantee free flow of information and problem resolution. Current focus is working with the Manufacturing Industry to assist all Partners.
• Track sales orders vs. Outlook forecast. This requires constant communication with Partners and understanding of the sales process.
• Verify and approve time and expenses for project staff in PSA.
• Initiate creation of draft… Show more Work closely with Partners & Sr. Partner to build communication channels to guarantee free flow of information and problem resolution. Current focus is working with the.
• Initiate creation of draft invoice for Partner approval and final submission.
• Prepare detailed invoice reports for submission to client.

Johns Creek, Georgia

• Provide executive level support to the V.P. of Professional Services and the professional services team including: Calendar management, travel planning (int’l & domestic), prepared expense reports, approved expense.
• Coordinated Monthly Outlook calls and meetings, Quarterly review meetings, team meetings and training classes.
• Assisted the customer education department with… Show more
• Assisted the customer education department with management of its onsite classroom facility. This included scheduling, classroom preparation and coordination of catering. Show less

Norcross, Georgia

• Provide executive level support to the Owner/CEO including: Calendar management, travel planning, meeting & training coordination, internal and customer correspondence, preparation of presentations, call screening &.
• Human Resource Management including: Making initial contact &… Show more
• Human Resource Management including: Making initial contact & interview, reference & background checks, new-hire orientation, coordinating benefit plan including managing staff participation for eligible staff.
• Facilities and tenant management including: Management of tenant leases, rent, utility & CAM invoicing and collection, coordination of necessary property maintenance, and telephone & voicemail system management. Show.

Norcross, Georgia

• Office management functions included: Telecommunications services, minor computer network administration, staff coordination, security & building maintenance.
• Executive support included: Correspondence, Travel & Meeting Planning, Special Event Coordination
• Human Resource functions included: New employee information, health insurance benefit coordination and 401k administration.
• Estimating Department Coordinator. Duties included performing all administrative functions such… Show more
• Estimating Department Coordinator. Duties included performing all administrative functions such as document/drawing coordination, bid request to vendors/subcontractors, & preparation of proposals and qualification.
• Provide administrative support for the Operations/Project Management Department to include preparation of purchase order, sub-contract agreements, submittals, short term housing arrangements for staff at out of state.

Norcross & Duluth, Georgia

• Executive support included: Preparation of correspondence, presentations, sales data reports, special projects, mass mailings, travel arrangements, expense reports, coded & process all departmental invoices and check.
• Office Management: Managed all peripheral functions to ensure that… Show more
• Office Management: Managed all peripheral functions to ensure that office runs smoothly. Coordinated services with outside providers for the office. Purchase office equipment and supplies as necessary. Managed the.
• Perform all departmental administrative duties. Assisted with departmental budget planning and maintenance. Performed all Human Resource functions of the Department.
• Corporate telecommunications coordinator: Responsibilities included coordination of all telecommunication functions for five locations. This included vendor communication for trouble reporting, emergency call.

Administrative Assistant

Smethport, Pennsylvania

San Diego, California

San Diego, California

Lancaster, California

MCAS New River, NC