Consistently exceeded attendance and revenue goals through expert planning and execution of SGIM’s annual meeting, a week-long medical education conference with an average of 2,800 attendees. Managed annual conference budget of over $1 million, the association’s largest non-dues revenue generator. Served as the primary staff contact/liaison to the volunteer planning committee, association board, and vendors. Led weekly staff meetings regarding the planning progress of the annual meeting, providing updates, highlighting potential issues, and gathering relevant information/feedback from staff. Drafted and managed plenary Run-of-Show and overall event staging guide covering over 400 sessions across multiple venues. Coordinated the search for future meeting locations, including site visits, RFPs, and proposal comparisons. Led transition of annual conference to a virtual platform in 2020 and 2021, and the search for a new onsite mobile app vendor in 2022. Managed and mentor the Meetings Associate, a direct report.

As a Meeting Planner in MedStar Health’s Department of Continuing Professional Education, I assisted with the planning and management of 40 conferences and events annually, ranging in size from one day conferences with 100 attendees to multi-day conferences attended by over 700 medical practitioners. At any given time, I was the project manager for 10 to 15 meetings; serving as a liaison for course directors, working with them to develop a budget, design a marketing plan, apply for continuing education credits, source and contract venues, and manage registration for their event. Working with our Industry Relations Specialist, I assisted in raising funds for conferences through exhibits and grant support.

I was responsible for the logistics (AV, food and beverage, room sets, etc.) for over 100 meetings and events annually. This included coordinating all logistics for the ASTHO Annual Meeting including room sets, AV, F&B, securing vendors for a social event/gala, and space assignments for 15 different sessions over 4 days. I ensured all food & beverage orders adhered to ASTHO Healthy Foods Policy and funder requirements. To ensure the successful execution of all events/meetings I reviewed and approved catering/banquet orders, created and revised room layouts, negotiated and reviewed all AV requirements and procured additional vendors as needed. After a meeting, I review all final invoices for accuracy and assisted in processing payment to hotels/vendors.In my day to day duties I was the liaison between program staff and hotel staff/vendors. I held logistical check in meetings throughout the planning process with program staff to collect requirements and provide updates from vendors. At the conclusion of each event/meeting, I lead lessons learned follow up meetings with all staff involved in the meeting. To assist staff with budget tracking, I developed cost tracking tools that provided budget tracking and cost comparisons for each event. I also provided onsite logistical support and management for large conferences and meetings as requested.In addition to logistics, I coordinated room blocks with hotel contacts ensuring the accuracy of names and billing coding on rooming lists. For larger meetings/events I performed site visits/checks of venues/hotels.

I managed many different events at American University, including the School of Public Affairs’ annual Roger W. Jones Award for Executive Leadership. I led a team from departments across campus to ensure that all aspects of the event were covered from the initial call for nominations, to the post ceremony reception. I collected nominations, scheduled meetings for the selection committee, worked with university marketing on the updating of all materials, and served as the main point of contact for all nominees and winners.