Event Planner/Training Coordinator/Certified Prevention Consultant
Southgate, Mi
• Planned, organized, coordinated, promoted and facilitated special events and meetings.• Scheduled and maintained communication with speakers, vendors, and participants.• Coordinate and monitor event timelines.• Reviewed and analyzed evaluations.• Assisted in preparing a variety of publications, materials and programs for events.• Attended meetings and represented VCE on committees. • Worked closely with the Event Management Supervisor for program development including but not limited to: marketing, budgeting, scheduling, detailed coordination of individual events. • Managed activities related to financial outcomes including billing, accounts receivable, accounts payable and collections when necessary. • Assisted with negotiations with venue contracts and reserve venue, arrange food and beverage, order supplies, make travel arrangements.• Coordinated services such as accommodation, transportation, facilities, signage, displays, translator services, audio visual equipment, printed materials, and security when necessary.• Participated in the strategic planning process for all meetings and events to ensure continual improvement and quality customer care.• Conducted research, made site visits and find resources to helped staff make decisions about event possibilities.• Served as lead for speaker management: constant communication with speakers; speaker contracts; obtaining speaker needs for training.• Prepared participant materials, nametags, sign-in sheets, certificates, handouts, etc.• Managed the continuing education credit process including: obtaining information from speakers and committee, completing the application process, adhering to the continuing education credit regulations for marketing, signage, sign in, evaluations and certificates.• Ensured all logistical details including room set-up, speaker needs, audio-visual, transportation and registration/check-in are planned effectively.
