Coleen Cunningham Email & Phone Number

Swampscott, Ma, Us

Boston, Massachusetts, United States

Primary gatekeeper and support for a busy Scientific Director, keeping her calendar and scheduling, prioritizing her To Do list, coordinating domestic and international travelCreate marketing materials to promote events for the Office using Canva and Constant ContactSpearhead Science Slam, a science communication event for researchers to present their science in a lay friendly way in under 3 minutes; events were both in person and on ZoomPublish and distribute the monthly email newsletter Snapshot of Science, which collects the scientific papers from high impact journals authored by Mass General researchers; collect and copyedit summariesRun Zoom webinars, including QUIIPS (Quick Interviews with Interesting People), a lunch time conversation between two researchers in the Mass General Research InstituteProcess and track payments to freelance writers as well as processing reimbursements for travel and payments for Communications team expensesCoordinate events for Office of the Scientific Director, including holiday events, MGRI Image Awards Gala, MGH Research Scholars partyCoordinated ordering and delivery of office and computer equipment for Where We Work, when department began to work from home in March 2020Completed Project Management course through Mass General Brigham

Boston, Ma

Middletown, Ct

Member of the board of trustees for the alumni group of the Alpha Delta Phi Society Middletown ChapterServed as Alumni Relations Chair from 2006 to 2014, serving as a liaison between the undergraduate members and the alumni, as well as advising the undergraduates in organizing two large alumni events per year at Homecoming and ReunionOrganized the Alpha Delta Phi Society Convention in 2010, including securing participant accommodations, meeting space for business sessions, catering for all meals, and organization of a banquet for 100 guests.

Cambridge, Ma

Supported and coordinated the Asia Center Faculty Director’s activities, including managing her calendar, arranging complex international travel, coordinating events and meetings (center-wide, senior-level, and with media, international organizations, and local, national, and foreign governmental institutionsResponsible for the preparation of a high volume of complex, often-sensitive, and confidential materials, triage of communications and inquiries across the Center staff, as well as with outside organizations Maintained database information, and occasional event supportCoordinated senior-level staff meetings including: the Asia-related Center Directors; the Steering Committee, the International Advisory Committee, the Asia Center Council; took and distributed meeting minutesFirst point of contact for external phone inquiries about the Asia Center; redirected programmatic queries to the appropriate Asia Center staffResponsible for a high volume of complex, often-sensitive, and confidential materials and communications with high-level offices within Harvard as well as with outside organizations.

Greater Boston Area

Working with the Cancer Team, handle all tasks related to the honorees for the one hundred, including: obtaining photos, photo release forms, and approvals for written materials; correspondence regarding event logistics, including honoree RSVPs and guest namesMonitor the one hundred email inbox to answer general questions about the eventServe as event support for the event lead, including administrative and logistical tasks pre and post event, including: Prepare and deliver event plans, including sending briefings to leadership Assist in developing seating chart for a dinner for over 900 peopleAssist onsite at various events, as neededAssist other members of the Development staff, on as-needed, as-available basis

Cambridge, Ma

Fulfilled receptionist duties including answering phones, processing mail, greeting guests, booking conference rooms, schedule meetings, order catering, maintain and order office supplies, maintain communal kitchen and order groceriesProcessed incoming invoices and purchase orders using BusinessWorks, and coordinated delivery of checks Directly assisted Chief Financial Officer, Vice President of Human Resources, and General Counsel with projects, including PowerPoint presentations, writing surveys for internal use, and travel arrangements

Administered all aspects of a fast-paced Continuing Education Department; organized marketing and registration for 30+ courses and conferences per year in conjunction with the Education Specialist and DirectorCoordinated record-keeping for the accreditation of all hospital related seminars to ensure compliance with national and local professional organizations, processed certificates to grant credits to participantsActed as liaison to course directors, hotel conference managers, course attendees, and travel agenciesCoordinated on-site specifications for conferences (e.g. banquets event orders, seating, etc.), all information for print assets like conference brochures and syllabiAssisted Director in all aspects of the conference, including marketing to potential participants and negotiating hotel and convention contracts, working with vendors to set up program spacesManaged office, including administration and monitoring of department funds, records control, filing, office supply purchasing, and equipment maintenanceSupervised a full-time Administrative AssistantRecruited patients for Intensive Diagnostic Interviewing course

Worked as an assistant to the Executive Director of Harvard Electricity Policy Group, supporting his research and administrative dutiesMaintained and updated the HEPG webpage and member databaseHelped the conference planner with planning and execution of four conferences per year, two on site and two off site, as well as other smaller events

Directly supported three faculty members, with their teaching, research, administration of professional dutiesEdited and proofread faculty output, prepared of class materials, maintained Web-based course platformCoordinated activities among faculty, students, and administrative departmentsManaged calendars, travel arrangements, expense reports, and financial formsScheduling meetings and making related arrangements