Colleen Ward Email & Phone Number

Chicago, Il, Us

Chicago, Il, Us

Chicago, Illinois, Us

Chicago, Il, Us

Support 4 Executives at the EVP LevelMaintain heavy calendars in OutlookSchedule internal and external meetingsArrange travel itineraries including airfare, hotels, transportation, appointments and restaurants Process all expense reportsInput timesheetsSet up of client meetings including catering orders, conference rooms and IT AssistancePlan client dinners, which includes setting budgets, searching venues and selecting menus Additional projects and special assignments as requested by the EVP’s

San Antonio, Texas, Us

Supported COOEarned a promotion with the Pabst Brewing Company as the Executive Assistant to the COO.Provide exceptional support and organization as the right hand of the Executive.Schedule heavy travel itineraries including airfare, hotels, transportation, appointments and restaurantsMaintain very extensive calendar in OutlookPlan and execute all Regional Meetings, which is inclusive of finding locations, negotiating prices, handling the Banquet and Event orders, arranging for the AV equipment, and ensuring a smooth process.Input and process all expense reports in our Concur System.Coordinate interview candidates; make travel arrangements, create agendas and process expense reimbursementsAct as the liaison between the COO and the nine Regional General Managers.Set up conference calls, take notes and send recaps to the attendees.Additional projects and special assignments as requested by the COO.

San Antonio, Texas, Us

Provide administrative support for four Divisional Vice Presidents, fifteen Regional Directors, and 100 Sales Associates across the nation.Plan all meetings for West Division and Strategic Accounts Division, which consists of finding locations, negotiating rates for sleeping rooms and meeting space, selecting all food and beverage, coordinating audio visual equipment, planning team building events and team dinners, and making transportation arrangements.Track vacation, personal, and sick time, expense reports, sales reports, annual business plans, and distributor profiles.Expedite travel arrangements and keep calendars for Divisional Vice Presidents, who travel extensively. Coordinate travel itineraries and interview agendas for sales candidates.Maintain Intranet Share Point sites for two divisions.Execute daily requests and special projects from the Vice Presidents, Directors, and Sales Teams.

Designed, executed, and circulated marketing literature.Generated/tracked sales leads on multiple construction web sites.Increased clientele base through generated sales leads.Leased office trailers and storage containers.

Acted as liaison between sales associates, clients, and service vendors to maintain professional relationships.Lease processing for mobile offices, including credit requirements, insurance requirements, purchase orders, processing of customer payments, and contract compliance.Generated sales agreements and processed all new orders. Scheduled deliveries, pick-ups, and relocations for rental units.Responsible for the off-rent process at the end of the lease term, including final billing and inspection.Maintained trailer inventory records.Responded to all customer service calls and scheduled service vendors. Mobile Space (acquired by Williams Scotsman in 2005)