Colleen Kanipe Email & Phone Number

Cary, North Carolina

CONTRACT FOR COMMONWEALTH-ALTADIS, INC.● Setup Cary office suites for 3 international executives relocating to US to integrate business for confidential merger between North Carolina offices and U.K.● Established living arrangements, expat services with international firm to secure temporary and permanent housing, transportation and US legal documentation● Developed and maintained office budget updating monthly to maintain overall financial objectives● Coordinated and arranged domestic and international travel utilizing online travel program to facilitate participation at scheduled meetings● Maintained extensive and heavy multiple calendar schedules over domestic and internationaltime zones to guarantee participation in all conference calls and in-person meetings● Managed and organized internal and external meetings and events as directed, including booking facilities, housing, catering and audio visual equipment to guarantee successful team meetings● Assisted with expense preparation, reconciliation and reports utilizing online program to secure timely reimbursement● Exercised discretion and judgment regarding confidential internal and external communicationsand files to maintain integrity of highly sensitive information● Presented and projected a professional image and interaction with internal contacts and external visitors to demonstrate consistent professionalism as representative of the project● Produced, edited and formatted confidential presentation materials and contracts to incorporate into the integration team meetings● Screened phone calls to provide information, determined expediency and forwarded to responsible executive to improve workflow efficiency● Created, organized and maintained filing system to efficiently access departmental reports and records● At duration of project, disassembled Cary offices, and dispersed all equipment and confidential files to designated corporate offices

Durham, North Caroliina

● Supported 5-10 person sales team assisting clients with needs assessment to generate new orders● Provided product information on over 200 products, including materials, costs, and shipping deadlines to assist clients in managing their budgets and timelines● Reviewed existing orders and pricing information with customers to communicate progress updates and changes to orders● Generated quotes/estimates for customer to review and approve● Reviewed inventory on new and existing orders to secure items in-stock to maintain on-time delivery● Created and issued storage contracts to warehouse and accounting to initiate quarterly invoicing process● Entered client contact information and sales orders to CRM database system, updated changes with most current data to distribute to appropriate department heads● Performed online credit card transactions with strictest confidentiality to place orders into production● Reviewed sales orders to verify all information was accurate and complete● Confirmed shipments with sales team and shop, produced daily ship tickets, and distributed packing list to shop to authorize daily outgoing orders shipped as scheduled● Generated daily order bookings summary report to forward to management● Updated pricing on items in inventory to confirm latest costs were documented in database● Worked with vendors to order materials and replacement parts to confirm materials in stock to complete orders● Prepared invoices, assisted customers with billing discrepancies and reviewed all charges/costs to issue to customer● Reviewed A/R on a regular basis to confirm customer payments received in a timely manner. ● Supported Purchasing department to process drop ship orders to complete order fulfillment

Research Triangle Park, North Carolina

● Assisted and maintained departmental budget through reports and budget analysis, updating as changes occurred to achieve financial objectives ● Provided status reports on projects to ensure critical deadlines were met● Communicated and interacted with various internal and external departments to verify corporate policies, processes and procedures were correctly observed and followed● Attended departmental meetings, developed action lists and distributed for follow up● Produced, edited and formatted presentation materials from functional groups and direct reports to incorporate into presentations utilizing Power Point and Excel software programs● Maintained extensive appointments and travel calendar for viewing online to maximize the use of the calendar and minimize inefficiencies● Screened phone calls to provide information, determine expediency and forwarded to responsible individuals to improve customer satisfaction● Reviewed, assembled and analyzed information from incoming correspondence, reports and documents to determine significance to distribute accordingly● Coordinated and arranged domestic and international travel to ensure timely arrivals despite changes and/or delays in flights and destination venues● Assisted with expense preparation, reconciliation and reports to maintain timely reimbursement● Coordinated and organized internal and external events as directed to include booking facilities, housing, catering, transportation, electrical and audio visual requirements● Researched and selected graphic and exhibit design house to ensure design reflected brand and product guidelines● Coordinated all collateral materials with marketing communications consultants to distribute at events ● Ordered all trade show services through variety of venues and vendors to support booth activities● Supervised on site installation and dismantle of event/trade show materials to verify exhibit components were packed and shipped to return destination

Associate Of Arts (A.A.), Business Administration And Management, General

Continuing Education, Social Media / Technology Tools

Human Resources Development classes in Social Media