Colleen Rose O'Dell Email & Phone Number

United States

Boston, Massachusetts, United States

Boston, Massachusetts, United States

• Provide fully rounded support to the CEO and President of the company.
• Extensive calendar maintenance and scheduling including proactively identifying conflicts and finding solutions, booking meetings, etc.
• Take initiative on identifying items to be done and presenting ideas and solutions for completion without being asked.
• Serve as the point of contact for executives for scheduling, travel, etc.
• Work with all other departments in the company including HR, Marketing and Finance to work on a variety of projects.
• Handle confidential information with discretion daily.

Boston, Massachusetts, United States

• Handle incoming calls, greet any visitors, and open, sort and distribute incoming messages and correspondence
• Administer all incoming payments and tracking of AR and Paid invoices
• Manage travel and expense reports for the Boston Office Team members
• Submit requests for sub-contractor payments and payments of any other office bills
• Order office supplies and handle shipping
• Assist with travel planning and track mileage and other billable client expenses

Boston, Massachusetts, United States

• Handle incoming calls from clients, vendors, owners, etc.
• Maintain files for all transactions including financial information
• Met with clients virtually and in person for showings of sales and rentals, open houses and facilitate negotiations
• Processed all paperwork from beginning to completion of each transaction
• Handle multiple competing priorities and able to multi-task
• Prepare purchase agreements, rental agreements, deeds, and other documents

Boston, Massachusetts

Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring:a.Invoices are issued timely and accurately, inclusive of client terms and discountsb.Best practices are used to create, present and distribute pro formas and client invoicesc.Compliance with firm and outside counsel guidelines is maintained.

Boston, Massachusetts

*Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring:a.Invoices are issued timely and accurately, inclusive of client terms and discountsb.Best practices are used to create, present and distribute pro formas and client invoicesc.Compliance with firm and outside counsel guidelines is.

Rochester, New York Area

1. Process daily foreign vendor imports, research and resolve any inaccuracies or errors in the importing process2. Import weekly staff travel charges3. Import and reconcile multiple USPTO accounts. Follow-up on any discrepancies. 4. Prepare Journal entries5. Daily bank deposits, research as needed regarding deposits6. Thorough knowledge of the expense.

1. Prepare and distribute monthly pre-bills to 20+ assigned billing partners and associates2. Process edits, transfers, adjustments, and electronic filing of monthly bills3. Provide billing research for current and past bills4. Monitor all work-in-progress (WIP) and assist billing attorneys with minimizing unbilled WIP5. Conduct detailed analysis of.

Rochester, New York Area

Ensure the successful operations of the mediation practice by handling all aspects of scheduling, billing, website maintenance, and record keeping for this aspect of the firm. 1. Arranged domestic and international travel.2. Heavy calendar scheduling and maintenance. 3. Coordination of all correspondence and administrative tasks for the Fair Election.

Bachelor'S Degree, Business/Commerce, General

Study Abroad Program, Business

Summer Study Abroad Program