Colleen Saenz Email & Phone Number

Bedford Park, Illinois

Indiana, United States

Chicago Heights, Il

Processed payments by recording checks, ACH, Wire and credit card transactions to customer accounts, and monitored outstanding customer debt and handled credit collections.Processed customer refunds; processed and reviewed account adjustments; resolved client discrepancies and short payments.Prepared and sent customer invoices and entered vendor invoices into the system.Prepared and processed vendor payments via checks and electronic transfers.Created and posted journal entries.Produced monthly reports and provided supporting documentation for audits.Played key role with month-end closing.

Lansing, Illinois

Entered all incoming customer payments on a daily basis.Developed reports detailing aging and past due accounts to Controller.Responsible for reconciling and maintaining all accounts. Responsible for credit collections on all accounts by contacting the customer by phone, e-mail and written correspondence.Processed customer deductions according to established policies and procedures, to ensure that targeted deduction levels are maintainedWorked closely with Sales, Customer Service and customers to verify the validity of deductions and claims.Reduced companies DOS by working closely with customers.

Greater Chicago Area

Processed all incoming customer payments on a daily basis via wire transfers, ACH payments and lockbox along with accurately preparing daily bank deposits. Researched and resolved cash application issues, unapplied cash, and overpayments.

Harvey, Il

Administrative Assistant to the CFO and direct reports.Coordinated travel arrangements for CFO and Accounting staff.Prepared and reviewed expense reports.Implemented a new travel & expense system.Created new travel and expense policy and procedures manual.Established and maintained on-line tool to support procurement card program.Assisted new cardholders in completing and submitting corporate card applications.Provided training and ongoing support to all corporate cardholders.Updated and maintained employee information changes in travel expense system. Developed and maintained all corporate card documentation in a repository accessible to cardholders. Analyzed data spend/trends for potential sourcing/savings opportunities.Facilitated weekly freight data downloads and allocations to business units.Prepared weekly reconciliation of company medical vendor spending accounts.Prepared account reconciliations for general ledger accounts.Assisted Treasurer with daily cash position.Prepared payroll.

Trained and mentored accounting staff members.Generated monthly rebates to customers.Maintained lockbox user and credit cards accounts via bank website.Reconciled multiple bank accounts monthly.Posted receivables in system.Entered payables in both accounting systems.Generated weekly check runs. Entered monthly journal entries.Assisted Controller with month end and yearly close.Maintained travel and expense Excel spreadsheet.Responsible for the ordering of all office and kitchen supplies.

Entered of all cash receipts for JV Properties in accounting system.Generated and mailed monthly statements to tenants.Researched and resolved cash exceptions.Made monthly collection calls on current and past due accounts.Maintained tenant-billing files.Assisted with lease input review. Oversaw temporary staff employees.Generated weekly check runs.Responsible for paying taxes for approximately 712 properties.Processed incoming invoices, including entering in system and reviewing for payment.Maintained vendor database.Answered incoming calls for vendors and properties.Monitored online cancelled check copies from bank for vendors.Resolved customer complaints and concerns.Performed general accounting functions.

Greater Chicago Area

Responsible for processing travel & expense reports.Set-up new vendors in system.Coded invoices with general ledger account numbers and prepared for payment.Generated checks and mailed to vendors.

Broadview, Il

Invoiced CustomersService Contract Calls Develop key financial and project cost spreadsheets. Prepared waivers of liens for upper management. Prepared AIA/ government reports.Responsible for calculation of certified payroll, weekly payroll and expenses.Handled customer complaints and concerns.Prepared correspondences for executives within the organization.Answered all incoming lines for 30+ office personnel.Meet and greet customers.Handled general office.