Concetta Valvason Email & Phone Number

- Personal assistant to the managers of the department;- management of the managers' agendas ;- taking telephone calls, receiving and sharing messages, welcoming external visitors, contact person for the managers and for the department, providing first-level information for internal and external interlocutors.- Planning, organising and follow-up all types of meetings, providing the necessary logistical material; writing reports and coordinating the follow-up of meetings.- Updating and improving written documents or presentations, creating files and formatting documents, coordinating and managing signatories;)- Preparation of Powerpoint presentations in French and English, translations;- creation of various follow-up tables for different projects and tasks (attendance plan, publication of offers, etc.),- setting up annual appointments for individual interviews and ensuring their follow-up, distribution and correction of documents until their final signature. Archiving.- Centralising and organising certain information within theTranslated with www.DeepL.com/Translator (free version)

Esch-Sur-Alzette, Luxembourg, Luxembourg

ArcelorMittal Luxembourg – Real Estate Department- Personal assistant to the Director of the Real Estate Department;- daily management of the secretariat: distribution of tasks and supervision of 2 secretaries;- drafting of various correspondence (reports, sales contracts, leases etc.);- preparation of Powerpoint presentations in French and English, translations;- active participation in sensitive and/or confidential projects;- privileged contact for certain sensitive matters in the absence of the project manager/head of department; - implementation of a new (internal) system for managing staff absences;- management of service facilities (stock management, furniture, consummables etc.);- implementation of a recycling system for the department's waste.Invoice control and orders (since 2008 - additional function)- reception and analysis of invoices, calculations, encoding for signature;- daily contacts with suppliers;- drafting of instructions for invoicing (tenants and/or other partners);- participation in various projects & analysis and confidential accounting tasks;

Luxembourg

- General Management and Human Resources AssistantGeneral Management :- Daily management of the Director's mail, calls and diary;- design of various confidential analysis tables according to the Director's wishes; - organisation of trips and business meals for the Executive Committee.Human Resources :- Development and translation of various staff regulations and forms;- Training: needs assessment, offers analysis and implementation of courses;- Verification and processing of business travel claims;- Checking attendance schedules and staff absences (sickness, leave);- applications: analysis, sharing, if appropriate, to the different departments, replyes- student contracts, mail processing and miscellaneous HR department tasks.