Kelsey Conroy Email & Phone Number

The Event Specialist is responsible for the logistics management of small, medium to large events, including user conferences, sales kickoffs, roadshows, incentives, and other corporate events.- Manage the logistical planning and execution of individual areas of ownership for assigned projects.- Daily interface with internal and external customers in relation to areas of ownership.- Coordinate with internal EEG departments, including Registration, Platform, Sponsorship, IS, Air, and Finance- Manage vendor invoice payment processing and regularly update Program Purchases in preparation for final billing reconciliation- Maintain overall program agenda- Track and update project plan/timeline- Coordinate of all aspects of venue coordination, including, but not limited to, meeting space allocation, meeting room set-up, diagrams, food & beverage, electrical, and internet.- Coordinate and manage logistics with DMC and outside vendors, including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation- Manage production of all program collateral (i.e. agenda, conference guide, program of events, etc.) and signage, including signage content development- Organize pre-trip mailings and attendee gift and giveaway selections- Coordinate site inspection logistics, including management of site inspection itinerary and documentation, including the creation of site inspection binders for internal and client teams- Coordinate on-site technology order with IS Department- Develop final Program Specification Document (PSD).- Coordinate shipping procedures and arrangements pre and post program- Transition program information and walk through all program specifications with Travel Staff onsite for specific areas on ownership- Support on-site program operations, depending on role assigned on event- Manage final billing documentation and reconcile venue and vendor orders for specific areas of ownership

Position summary:The Operations Project Coordinator is responsible for working as part of a small team in assuming responsibility for the project to which they have been assigned. This position requires the ability to communicate with many different types of personalities while determining how best to ensure that the client’s event is successfully produced.Primary Responsibilities:-Assists Project & Account Managers in planning, developing and executing program operations-Responsible for meeting program timeline dates-Responsible for the development of pre-trip materials, mailings, signage, room gift selection & ordering-Assists in coordinating function space allocation, food & beverage requirements, off-site venues, production needs and DMC logistics-Responsible for setting up program documentation framework, including function space grid & maps, food & beverage grid, PSD, diagrams, site inspection binders, on-site equipment orders-Participate and take recap notes for weekly internal & client meetings and/or conference calls-Liaise with DMC and outside vendor contacts-Process program check/wire requests and contracts for approval

Arlington, Tx

San Rafael, Ca

San Rafael, Ca

Fort Worth, Tx

-Managed TCU Delta Gamma's Twitter and Facebook accounts -Designed and launched a new website for the Gamma Tau Chapter

Bachelor'S Degree, Strategic Communication

Activities and Societies: Delta Gamma, Advertising Association, PRSSA, TCU Study Abroad

Tcu Study Abroad

Studied language, history, culture and event planning in Florence, Italy.

Education record