• Devising and maintaining office systems, including data management and filing.• Arranging travel, visas and accommodation and, occasionally, travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.• Screening phone calls, enquiries and requests, and handling them when appropriate.• Meeting and greeting visitors at all levels of seniority.• Organizing and maintaining diaries and making appointments.• Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO.• Carrying out background research and presenting findings.• Taking minutes for the Company’s Board meetings and AGM. Organizing and attending meetings and ensuring the CEO is well prepared for meetings by producing documents, briefing papers, reports and presentations.• Liaising with clients, suppliers and other staff and keep the CEO posted, Procuring office stationeries and machineries and ensure that the machineries are in good condition by creating service calendar for the machines.• Carrying out specific projects and research as assigned by the CEO.• Deputizing the CEO, making decisions and delegating work to others in the CEO's absence and working more closely with management.• Being involved in decision-making processes, recruitment and selection of new employees, monitoring personnel movements and attendance, arranging for personnel leaves and keeping all the records for the personnel.• Coordinating with various banks to ensure that cheques confirmation is done by authorized people (Chairman & CEO/Directors).• Operating CEO’s Office Petty Cash.• Custodian of all confidential documents like, cheque books, title deeds, leases Logbooks etc• Observing general cleanliness of the office.• Taking and updating inventory for the purpose of insurance

• Devising and maintaining office systems, including data management and filing.• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.• Screening phone calls, enquiries and requests, and handling them when appropriate.• Meeting and greeting visitors at all levels of seniority.• Organizing and maintaining diaries and making appointments.• Dealing with incoming email, faxes and post, often corresponding on behalf of the Managing Director.• Taking dictation and minutes.• Organizing and attending meetings and ensuring the manager is well prepared for meetings.• Taking on some of the manager's responsibilities and working more closely with management.• Operating Office Petty Cash.• Observing general cleanliness of the office.