Sally Byrd Email & Phone Number

Vancouver Washington

Usa

Usa

Kapolei Hawaii

Provide administrative support to project stakeholders from start to finish. I establish and set up project files; review project specifications and plans to be familiar with unique aspects of projects. Understand and apply billing/payment cycle and assist coordination of processes. Utilize current document templates; provide new templates and updates to current ones. Track submittals and RFI’s, maintain logs, review and submit via upload to site specific FTP host sites. Ensure compliance by following up w/ subcontractors or material suppliers to ensure complete documents are received; tracking responses, confirming satisfactory answers, notifying individuals when response deadlines are approaching. Forwarding answered/reviewed documents to proper divisions for action. Provide and/or maintain project Daily Reports/Job Logs as part of project record. Maintain documentation of all contracts, Change Orders, Purchase Orders, and all backup; ensure all Subcontracts and Purchase Orders are returned completed w/signature and changes are vetted. Process payments and ensure payments are made. Maintain high level of accountability and responsibility as a Contract and Project Administrator. Have excellent reading and language comprehension skills w/ attention to detail and ability to spot errors and inconsistencies. Successful in working with different levels of personnel within an organization; ability and skill in negotiation and contract execution, as well as resolution of any existing conflicts. Possess proven management and leadership skills and exceptional communication skills. Ability to coordinate functions within internal accounting, project management, and project bidding and proposal teams as needed; serving as a liaison between internal and external parties. Ensure contract terms, scope and conditions and pricing are accurately executed and satisfied. Analyze potential risks that contract changes may pose to the organization.

Kapolei Hawaii

Contract Administrator for current $36.7M project as well as supporting the construction of 9 other buildings from ground up, while also supporting the MATOC program for the Air and Army Guard providing contract administration for a multitude of maintenance and repair projects. Providing support in pre-award and post-award functions; coordination contract management for cradle-to-grave administration functions, utilize working knowledge of: FAR, DFARS, AFARS, NGFARS, NGB & ANG Policy Letters & Office Operating Instructions to ensure contract compliance. Develop and review RFPs to determine “best value” for awards based on criteria other than lowest price. Manage administration of contracts, tracking contractor performance, monitoring progress schedule for; deliverables, milestones, constraints, risk management, changes in scope and financial restraints. Monitor project Submittals & RFI’s to ensure compliance. Review contractor invoices for accuracy; recommend approval/disapproval, tracking payments through, WAWF, ensure timely payroll submissions and reviews. Prepare documentation of change orders or modifications, analyze proposals and communicate with contracting officer when the proposal varies significantly from estimates or scope. Analyze price elements of proposed changes and provide advice and documentation to support negotiation position. Prepare negotiation memoranda to communicate rationale and methods in arriving at final settlement. Coordination of final reports/products and approval of final payments; ensuring inspection, completion and warranty deliverables. Demonstrated ability to provide sound business advice, communicate effectively and provide excellent organization and writing skills to prepare letters, memoranda, documents, or reports that support findings and recommendations. Assist contractors on contractual language, legal responsibilities and opportunities. Proficient in Word, Excel and PowerPoint.

Helena, Montana

●Dept of Military Affairs (DMA): Sole contracting officer for the agency, developing policy, setting priorities, initiating acquisition, negotiating all acquisition and contracting phases, issuing contract awards and functioning as contract administrator. Responsible for all procurement and contract administration oversight functions, including facilities support services, environmental studies, technical services, equipment, specialized services and goods. Developed and administered acquisition policy, rules, operations, fiscal activities, and all training. Supervised seven individuals responsible for managing division submissions for the procurement of goods or services. Interpreted and applied state and federal procurement/contract laws, policies, regulations and directives for acquisitions in support of the Montana National Guard. Trained agency procurement agents on policy and procedures; overseeing all purchases. Developed complex specifications, solicitation provisions, Request for Proposals and Invitations for Bids and Contracts; utilized terms and conditions and contract clauses. Conducted public bid openings, documenting and verifying compliance of bid/proposal requirements, determined qualifications based on investigation of past performance, stability, and probable execution and grasp of contract requirements. Monitored and enforced contractor compliance and scheduled progress, resolved contract issues related to variety of administration of contract such as; change orders/modifications, progress, claims, payments, labor violations, allowable cost. Ensured contract terms were adhered to, payrolls were in compliance. Developed and coordinated systems to evaluate performance of contract deliverables. Coordinated acceptance of final reports or product and approval of final payments; ensuring inspection, completion and warranty deliverables. Proficient in Word, Excel and PowerPoint.

Helena, Montana

●Department of Fish Wildlife and Parks (FWP) Responsible for all agency procurement and contract administration functions. Administered acquisition policies, rules, operations, fiscal activities, training and processed all solicitations. Liaison and technical resource for over 400 staff, answering inquires on procurement, providing contractual guidance of rules and regulations, contract and solicitation options and processes. Interpreted and applied state and federal procurement and contracting laws, policies, regulations and directives for acquisitions and contracting on behalf of the agency. Supervised ten regional assistants within the agency that were responsible for managing division submissions for procurement of goods or services, I provided all training, procurement support and guidance. Contracted a wide variety of goods and services including; supply products, architect/engineers, environmental and wildlife studies, clothing and uniforms, specialized wildlife goods and services, sample testing and analysis services, land use agreements, generators, vehicles, specialized fisheries testing equipment and ammunition and guns. Evaluated RFP and IFB responses to determine responsiveness to ensure acquisition is from responsible contractor. Assuring technical evaluation by qualified evaluation team is efficient and in accordance with regulations providing technical assistance and recommendations. I analyzed cost and pricing data, special provisions for unique situations, calculation of points assigned, engineering and licensing compliance, labor standard requirements and industry standards. Negotiate with successful contractors leading to award of fair and reasonable contract. Monitored contractor compliance and progress, resolved contract issues such as: changes, progress, claims, payments, labor violations, allowable cost. Proficient in Word, Excel and PowerPoint.

Helena, Montana

●Dept of Public Health and Human Services (DPHHS) Responsible for acquisition functions for the agency, including facilities support services, health and welfare studies, technical services, equipment, specialized services and goods. Interpret and apply state and federal procurement and contract laws, policies, regulations and directives for acquisitions in support of the agency. Administer acquisition policy, rules, operations, fiscal activities, training of agency personnel and all solicitation monitoring and recording. Contracted and procured a wide variety of goods and services including but not limited to; furniture, service contracts, health products, equipment, tools, office products, printing and publications, facility support services, health services and vehicles.

Paa Assistant Accountant, Accounting, 3.3 Gpa

Diploma Received, General Studies