Coral-Lee Malcolm Email & Phone Number

Adelaide, South Australia, Australia

Adelaide, South Australia, Australia

• Stakeholder Engagement and Communications for major metro road resurfacing project with above average public attention.• Customer Representative for non-metro LGA Customer, coordinating works schedule and documentation in accordance to the contract.• Development of internal training and instructional videos for best business practices and software usage.• Digitalisation of Forms – Identifying project flows, updating forms to consistent layout. Researched software platforms with scheduling software integration capability.• End User testing of company wide document library for Project Delivery and Operations.• Reviewing subcontractor compliance processes and making streamlining recommendations.Achievements:• Keeping community stakeholders (business and residential) affected by works informed of direct and indirect affects throughout works, and handling confrontation from affected parties in a way that closed in a positive manner.• Coordinated regional Local Council Road Resurfacing Contract for financial year termed streets to the satisfactory of the client.• Implementing functional digital shift summaries that pre-populate Core Request forms.• Designed and built SharePoint replacing network server as main “document control system” for the SA Surfacing division that has become the recommended layout for other Roads division nation-wide.• Built SharePoint for Tenders division to streamline non-local employee involvement in bid preparations• Reconciliation process for sub-contractor invoicing picking up errors in their invoicing saving the company into the tens of thousands to date.• Assisted in the early stages of setting up Haulage Monitoring/Scheduling Software Platform and initial development of Training Material.Supporting:• Compiling quality reports for projects.• Preparing End of Month Claims.• Assist Engineering Manager with assigning workloads.• Preparation of kick off documentation for state and local government projects.

Australia

Assisting the Project Managers in the Road Surfacing team.Preparing Lot Packages for Council road works completed.Following up Practical Completion documentation.

Adelaide, South Australia, Australia

Assisting the People Logistics team with processing of travel and camp accommodation requests, auditing and manual optimisation of rooms in order to facilitate as many requests as possible in order to meet milestones and contractual agreements.

Edwardstown

• Scheduling of builds to meet promised deadlines negotiated with Sales Rep.• Monitoring schedule for adherence and shifting priorities as needed.• Coordinating documentation for Council Approvals.• Client Liaison through project.• Subcontractor onboarding.• Builder quotation, selection and liaison.• Subcontractor invoice payment approval• WHS adherence and monitoring.• Site visitations as required.• Systems, server and procedure reviews to simplify processes and improvement outputs. • Some exposure to doing iron take offs in support of the Procurement Team.

Adelaide, South Australia, Australia

• This role incorporated all site operational administration duties, site bookkeeping, purchasing, and HR duties.• Coordinate Supplier trade/credit accounts Bunnings, Bianco, • Purchase of tooling, PPE, stationery and general office/kitchen supplies.• Reconciliation of monthly AMEX and Petty Cash Statements.• Coordinate mobilisation of Australian and international expats including transport, accommodation and utilities, medicals, uniform.• Fleet management.• Coordinate function and daily lunch catering.• Supervise site cleaner.• Actively participate in safety culture within the project.Accomplishments:Developed “New Starter Information Pack” containing information to introduce international expats to Australia, in particular the local Adelaide region.Developed office lay out to best utilise small building space.Developed multiple administration processes, purchasing, meeting room scheduling etc.

Albert Park, South Australia, Australia

• Allocate assets to hire contracts identifying customer needs and purpose and coordinating transport where required.• Answer incoming calls and emails requesting equipment, quotations, lodging breakdowns, or invoice queries.• After hours operator coordinating break downs for technicians, and organising and performing urgent out of hours deliveries.• Assist in the training and development of new employees.• Preparation of monthly roster to ensure coverage across Operations team.• Report on Safety KPIs of Operation team members for Management.• Report on asset demand shortage and investigate ways to correct imbalance, including ordering from other states.• Actively participate in safety culture within the business.Accomplished:Implemented “WIP” and “WL” markers for incomplete works to assist in fast recognition of un-actioned hire activities.Repeatedly exceed KPIs as set by Management.

Adelaide, Australia

• Obtain quotes, prepare requisitions, despatch purchase orders, monitor delivery and back orders of tooling and PPE supplies.• Coordinate the hire of plant and equipment.• Prepare twice weekly reports on hired plant, monitor what is onsite and those approaching end hire dates. Submit hire extension requisitions where needed.• Issue PPE and tooling.• Assigning works for Vac truck, Franna, semi, dirt hauler and other vehicles.• Reconciliation of supplier invoices against hires and purchases.Accomplished:Improved monitoring and reporting of hired equipment, resulting in reduced differences between invoice and purchase order values.Improved schedule coordination of trucks etc for daily works.

Adelaide, Australia

Temp role contracted through Randstad.• Prepare Business Case documentation for 2016/17 projects.• Produce various reports on project progress for management review.• Assist the Major Projects Manager with project start-up meetings.• Assist PMO Team with day to day tasks.Accomplished:Timely delivery of business cases to project managers for 2016/17 projects.Aided in the redevelopment of maters project reporting platforms.

Adelaide, Australia

Scheduling technicians to perform air conditioning repairs and servicing to both residential and commercial properties.Invoicing and credit control.Cashflow and other reporting.First point of contact for all clients.Set up and management of online company induction.Technician time sheet review.Preparation of safety topics and minutes for toolboxes.Other administrative duties as requested.Accomplished:Developed online company induction for staff and contractors.Developed series of safety tool boxes for weekly meetings.Developed policies and procedures to improve and streamline business functions.

Adelaide, Australia

Temp role contracted through Red Appointments.Reconcile purchase orders, including error identification and correction.Site resourcing reports.Accomplished:Reconciled and corrected all outstanding delivery dockets against purchase orders.

Manus Island

Assist Site Operation ManagerPrepare Federal Government documentation, reports and correspondence.Accomplished:Developed site administration position duties and manual.Developed training procedures and auditing systems for local employees.

Adelaide, Australia

Report and monitor on consultant billable utilization.Format confidential corporate legal documentation for in-house lawyer.Book travel requirements, process timesheets and expenses of staff.Coordinate maintenance for offices nationwide.Monitor and approve stationery and office supplies expenditure.Manage building security access across all state offices.Accomplished:Developed Company Newsletter.Coordinated successful events including annual SA Staff Dinner, and Quarterly Corporate Review.Coordinated scheduling for performance reviews.Coordinated attendance of two work experience students.

(Fifo) Newman, Wa (Accommodated)

Process mobilisations, visitor and temporary works permits.Workforce Hours reporting and retrospective overtime investigation.Meeting Room Diary management, room prep and breakdown.Maintain worksite/camp/airport bus schedules between multiple facilities.Coordinate third party accommodation venues and town housing.Assist set up and closure of third party accommodation venue contracts.Prepare data for Non-Permanent Room Allocation Proposal to client.Purchase Order management.Produce Mines Department Appointment Letters.Coordination of 200 vehicle fleet.Assist management with village behavioural issues.Demobilisation of village, vehicles and offices on project completion.Accomplished:Created new procedures to reduce pressure on administration department.Monitored accommodation demand and usage over 3 projects, forecasted over-demand and provided recommendations which avoided bedding shortages while still meeting construction milestones.Independently coordinated “ONYA” safety rewards programme operated across 3 major projects and involving 2000+ contractors.

(Fifo) Port Hedland, Wa (Accommodated), Project Area - Newman To Port Hedland

Mobilisation of EPCM, vendors and subcontractors to projects and operations sites.Process mobilisations, visitor and temporary works permits.Workforce Hours reporting and retrospective overtime investigation.Coordination of Training, Site Access and records.Coordination of 200 vehicle fleet.Demobilisation of village, vehicles and offices on project completion.Assist with the development of Facility Handover Documentation.Accomplished:Coordinated installation of digital radios into BHP vehicles with minimal work interference.Maintained roster of 200+ personnel, scheduling flights and accommodation.Efficient demobilisation of site office and assets, and produced accurate and complete handover documentation.

Brisbane, Australia

Assisted family with shut down of their business.Accomplished:Completed all necessary legal requirement for business closure within 3 months.

Rocklea, Queensland

Full function accounts receivable and trade account application processing.Recovery of outstanding monies while retaining positive business relationships. Pallet control including introduction of new database for improved control.General Administration and IT functions.Accomplished:Quickly reduced monies outstanding.

Brisbane, Australia

Set up contact procedures for new clients on security database.Perform audit of existing client contact procedures.

Moranbah, Australia

Schedule flights and accommodation for staff.Minutes for site management meetingsProduce correspondence as requested by management.Manage petty cash, office and kitchen supplies.

Mackay, Queensland

Resequencing bi-annual meter readings for efficiency.Reviewed water meter data to identify possible misreads or faults, coordinate second reads and schedule water meter replacement when found damaged or expired.Preparing Water certificates for property settlements.Developed manuals and procedures for software modules.Draft correspondence to rate payers in response to invoice queries and water usage.

Brisbane, Queensland

Keying and checking creditor invoices (extreme high volume)Creditor queries and complaintsCreditor invoice and statement reconciliationsPreparation of electronic funded and cheque payment batchesCompany accounts reconciliationFortnightly payroll of approximately 30 employeesReimbursing management credit cards for office expenses

Brisbane, Queensland

Credit Controlling/Account CollectionsClient and Company Accounts reconciliationClient Invoice reconciliation and PaymentBank Reconciliations for both Firm and Partner Trust AccountsPetty cash managementPreparation of accounts for Annual Trust AuditMonthly and End of Financial Year system rolloverPrimary contact with banksImplementation of new document control system

Brisbane, Queensland

Client and Company Accounts reconciliationClient Account Queries and complaintsClient Invoice reconciliation and PaymentClient Details maintenanceArchived Document ControlPetty cash managementReceipting deposits, writing cheques, and reconciling Trust and General AccountsAssisting in preparation of Trust Account AuditingEntry of direct debit forms ensuring 100% accuracy.Logging/Filing of incoming faxesAnswering calls from clients regarding their customers and advise on course of actionGeneral office duties – filing, faxing, photocopying etc.

Brisbane, Australia

Enter new client or amended debiting details for child care payments.Scanning, filing and archiving.

Queensland, Australia

Bar and waiting duties.

Brisbane, Australia

Set up property settlement files on system.Assisted with daily banking and cheque distribution.Archive document management.

Diploma, Project Management

Senior High School Graduate, Education, Year 12

Activities and Societies: Lions Youth of Year Candidate Senior leader Annual Musical - 1998, 1999, 2000 - Backing vocals.