Corene Beach Email & Phone Number

Aldergrove, British Columbia, Canada

• Screens calls, relay messages, provides information and assistance to parents, Board officials, District staff, agencies and the public by telephone or in person • Compose and type a variety of materials such as correspondence, memo, reports, forms, emails, booklets, examinations and lists • Provides record management support which may include collecting and inputting and compiling data, and data management of student/staff electronic and hard copy records • Inputs information from a variety of source documents utilizing various computer programs including student information databases and spreadsheets • Collects, sorts and distributes incoming and outgoing mail, voicemails, faxes and emails • Collects monies and issue receipts• Contact other District staff members, organizations or the public to request information or materials • Receive and direct people coming to the office or school • Prepares agendas; records and transcribes meeting minutes • Orders, sorts, restock and take inventory of office supplies and/or resource materials • Schedule and make arrangements for activities such as graduation, meetings, workshops and field trips • Receives and ensures the accuracy and condition of incoming orders • Provide assistance to students and advise parents of injury or illness; perform assigned duties during fire/earthquake drills and other crisis situations

Langley, British Columbia, Canada

Provide moderate to complex administrative tasks to a dedicated group of Partners. Maximize the value of Partner time by proactively identifying and taking accountability for all administrative matters.• Professionally interacts with clients.• Create, review and distribute various communications for Partners.• Ensure all client communications are responded to in a timely manner. • Monitor Partner’s email inbox.• Manage Partner’s calendar/schedule to maximize the best use of their time. Proactively identify, resolve and manage calendar conflicts. • Manage Partner’s contacts.• Handle highly sensitive and confidential information requiring a high level of discretion.• Assist with coordinating, creating, preparing, editing and proofreading all standard and non-standard documents, reports, presentations and correspondence using MS Office Suite.• Coordinate and manage the scheduling of client meetings, leadership meetings and events (conference calls, video conference, in person etc.), including catering.• Manage regular and ad hoc reports as requested.• Complete, reconcile and ensure timely submission of time and expense reports.• Attend internal meetings as requested by Partners, take minutes, and summarize action items. Follow-up on action items.• Handles travel arrangements and reservation, both domestic and international.• Create draft invoices. Send final invoice to clients.• Follow up on outstanding client payments.• Backup to Administrative Assistants as needed.• Backup for Reception as needed.

Langley

Executive Assistant December 2016 - December 2019Acts as the main administrative point of contact and support person for key Partners within the organization. Specific responsibilities include but are not limited to: • Organize and book meetings, events and travel arrangements.• Receiving calls, taking messages and drafting routine correspondence.• Managing overall communication and product delivery (statements, reports, etc.) directly with clients. • Overseeing accounts receivable for key clients and generate invoices.• Drafting confidential Canada Revenue Agency correspondence.• Coordinating the writing and word processing of reports, letters, spreadsheets and key correspondence.• Creating spreadsheets and maintaining accurate information on clients.• Creating PowerPoint presentations on behalf of the Partners.• Managing firm’s Rogers Arena ticket distribution to key clients and Partners.• Attending meetings and ensuring appropriate documentation (minutes, action items, etc.) are kept accurate and up to date.Administrative Assistant February - December 2016Provides senior level administrative support; including: • Writing and editing reports, letters, presentations and spreadsheets.• Word processing final reports, letters and correspondence.• Coordinating meetings; including, taking minutes and drafting action items for review and circulation.• Planning company and client events.• Overseeing and ensuring timely expense reporting from Partners.• Maintaining client databases• Providing reception relief; including, answering phones, greeting guests and staff, etc.

Langley, Bc

Support includes requests in the areas of document and desktop service expense reporting, travel, coordination of meetings and reporting using the firm’s resources/software.• Actively develop knowledge of external clients to enable high quality client deliverables and focus on proactively enhancing service excellence• Build relationship with internal and external clients• Anticipating the next step in any process, being resourceful and one step ahead• Drive end to end deliverables by taking ownership, work collaboratively and leveraging appropriate resources• Maintain database for clients

Richmond, Bc

Responsible for the creation of executive agendas, meeting minutes, action plans, confidential correspondence, memos, reports, and travel documentation. Maintained internal handbooks and procedures manuals, managed schedules and calendars, and booked meetings and travel. * Provided senior level administrative support to executives, managers, and committees* Collected and compiled data for preparation of correspondence, memos, reports, and presentations, including ongoing liaison with team members * Coordinated meetings by arranging dates and times, collecting information/data for meetings, drafting meeting agendas, record minutes, typing and distributing minutes indicating action items, ensuring outstanding issues met and rectified * Successfully managed multiple assignments to fruition * Liaise with trustees, franchisees and suppliers on multiple levels * Responsible for ongoing communication with management, franchisees, stores, and team members * Monitored invoices for coding and authorization, reconciling discrepancies * Helped to create and edit correspondence, presentations, manuals, and invoices Special Events Conference & Conference Manager Responsible for the overall provision of administrative support to various departments, preparing agendas, minutes, action plans, reports and memos. Coordinated, planned, and executed special events and conferences, and managed wearables program. Served as Rogers Arena suite administrator and committee member for various functions. * Coordinated project management for internal and external attendees, keeping meetings effective and efficient * Helped to create conference online registration platform, achieving post-conference recognition for simplicity of use and seamless onsite registration* Helped to create and edit PowerPoint presentations for galas and other events * Arranged for and managed attendance at variety of events, orchestrating the organization of tickets, catering, and décor