Sedgman is an EPC company and a leading provider of mineral processing and associated infrastructure solutions to the global resources industry.I was employed by Sedgman as Project Secretary to coordinate the site establishment and assist in maintaining the efficient operation of the Alcoa Residue Filtration Facility in Kwinana. This role started out as an office based role in Burswood until March 2015 when I was required on site in Kwinana as Site Administrator to assist with the mobilisation of the construction contractors to site and the coordination of deliveries and set up of infrastructure.Below are some other responsibilities within my role:- Provide support to the Project Manager, Construction Manager, Manager Engineering and the entire project team- I am involved in all aspects of project administration including travel arrangements, medical and induction requirements - Preparing purchase orders, and responsible for ordering of site and safety consumables - Maintain document control processes and ensure high Company standards are maintained- Preparation of agendas and taking of meeting minutes for the weekly site progress meetings- Assist the HSEC Advisor with inductions and management of HSE documentation and records.

Ausenco is an EPCM company which covers a wide range of services to the needs of the Client and each phase in their projects, from feasibility study to front end engineering design right through to the commissioning and operational phases.I was initially employed by Ausenco as a Project Secretary involved in the Lumwana Copper Expansion Project in Zambia (Perth based role) and once complete moved on to the Kwale Mineral Sands Project in Kenya (also Perth based). On both projects I was involved in all aspects of project administration including the commissioning phase and coordinating the mobilisation of contractors to site at short notice and assisting with their travel visa applications and vaccination requirements.Below are some more responsibilities that I have completed in my time at Ausenco:- Provide support to the General Managers, Project Manager, Commissioning Manager, Manager Engineering and Principals by coordinating all communication, diary entries, organising meetings and conferences, reconciliation of corporate credit cards, organising travel and accommodation requirements- Provide general support to the Engineering Team members (in excess of 100 people)- Preparing purchase orders, training registrations and requests, updating of Distributions lists, assisting with the logistics of new starters and relocations- Maintain accurate records by ensuring that filing and ongoing maintenance of filing systems is carried out in a timely manner and following organisation procedures and processes (including technical documentation as well as confidential staff information)- Preparation of agendas, minutes, presentations along with minute taking and diary management- Compilation of Feasibility studies, tender documents and proposals.

- Provide administrative support to all personnel, Project Leaders, Geologists, Field Assistants and Management in the REG Technical Services division- Processing of accounts and creating purchase requisitions and orders through SAP- Coordination of mobilisations and demobilisations for personnel, drilling crews, contractors and visitors to site and ongoing flight and accommodation bookings- Ensuring BHP and Inductions are verified before mobilising to site or on arrival and the required permits obtained- Management of personnel files and updating of competencies as well as the Staff Roster to ensure travel arrangements were made for off-site training and meetings.

Planning & Engineering Department:- Reporting to the Superintendent of Planning and Engineering, responsible for administrative support to this department- Progressing visitors to site and ensuring they complete the necessary inductions on arrival- Diary management and minute taking- Coordinating flight, accommodation and vehicle bookings onsite and off- Prepare and promulgate all Maintenance Orders on a weekly basis for upcoming scheduled jobs- Preparation of data and statistics for Shut Down meetings as required- Manage accounts commitment reports monthly and accrue when necessary.Production Department:- Assist the Fixed Plant Production, Mine Production and Operations Planning Superintendents and Supervisors with administrative support to ensure safe, efficient and cost effective operations- Coordinating flight, accommodation and vehicle bookings onsite and off- Setting up commute handover on a weekly basis for each shift and creating shift handover books for all supervisors- Managing and reconciling the site fuel system and entering of data on a monthly basis- Processing site visitors and monitoring vehicle movements to site- Document control and archiving of superseded documents and replacing with current versions- Liaising with Superintendents and HR on recruitment requirements and participate in recruitment meetings- Monitoring of the crew manning for each department, liaising directly with new employees and labour hire companies regarding their mobilisation to site.

Fixed Plant Operator and Stevedore:- Mooring and “let go” of vessels- Loading and/or unloading of cargo including – iron ore, manganese, copper and cement bags- Clean-down of the ship loader, conveyors, hopper and surrounding plant prior to inspection- Operating the ship loader and fixed plantOperations Coordinator:- Allocation of labour – liaise with shipping agents and clients to allocate suitable labour- Monitoring Shipping Schedule – anticipating prospective work and generate forecasts- Recruitment, Employee Training & Inductions. Carry out Company and site inductions- Arrange pre-employment medicals and drug and alcohol screening- Administration - compile weekly and monthly statistical reports and forecasts for Corporate- OH&S Officer – Review “Near Miss” and Incident Reports- Enforce Company Policies and Procedures and educate new employees- Coordinate “Return to Work” Programs for injured workers- Develop Procedures – develop company procedures and policies for operations- Update existing procedures (e.g. new additions to the wharf and Ship Loader, cargo handling, etc)- Cargo Tracking. Report vessels and cargo to Customs through the “1 STOP” Program- Source and purchase housing for management on behalf of the Company- Create Feasibility Reports- Arranging travel and accommodation for corporate clients and fly-in fly-out employees- Coordination of incoming vessels to the port, including Customs and Quarantine clearances- Negotiate arrival times and departures with the Port Authority- Processing of MSIC (Maritime Security Identification Cards) applications, to ensure a high standard of security within the port was maintained.