Executive Assistant
CurrentOversees the planning and day-to-day operation of the Chief Executive Officer’s office by keeping track of executive commitments, including internal/external meetings, personal appointments, and travel dates, avoiding scheduling conflicts. Created itineraries for interviewing doctors, behavioral health professionals and family nurse practitioners, coordinating flights, car rentals, hotels and reimbursements. Assisted with re-branding, ensuring documents had the correct logo. Created advertisements and worked with agencies to advertise company services throughout the region. Prepare the monthly Board of Directors mail-out, confirmed attendance and prepared/gathered additional information for a successful meeting. Coordinate clinical observations between institutions (12) and RMS for degree seeking students. Maintained professional relationships with vendors, negotiating terms and contracts, and resolving any invoice disputes. Assisted in the setup, implementation and maintenance of Compliatric (software housing employee records, position descriptions, compliance training, policies, forms, agreement tracking, equipment tracking, safety data sheets, incident reporting and more). Maintain and/or document confidential or sensitive information/files and records accordingly. Utilize the corporate credit card for purchases, submit receipts and documentation to the Finance team. Created a central location to maintain corporate vehicles files such as maintenance logs, registration and insurance information. As well as coordinated repairs, cleaned and re-fueled vehicles. Coordinate the annual employee appreciation staff outing. Member of the Event Committee which orchestrated the annual employee recognition program and luncheon, holiday party, fundraisers and participated in array of community engagements (Veteran breakfast, blood drives, Breast Cancer Awareness, Rhythm on the River, Harvest Street Festival, trunk-or-treat) while representing RMS in a positive way.
