Vanessa Caamano Email & Phone Number

United States

I am a “hit the ground running” administrative professional providing indispensable support to c-level executives, solopreneurs, and many other small to medium sized businesses. I specialize in calendar and email management, travel, client relations, project management, and many other back office tasks that go with running the behind the scenes of your business.General Administrative services -I create set processes to make the back office run like a machine.Project Management - Let me help manage your projects. I will help your projects succeed by rearranging the tasks that are done, how they are done and who does them so you can maximise your profit while lowering your bottom line.

Greater New York City Area

• Collaborated with senior management reporting on projects, processes and staffing for the Equity Capital Markets Group.• Provided analysis reports using Microsoft office, Microsoft SharePoint and other proprietary software to track and report on group projects and products.• Reached out to institutional clients and private clients to retrieve secure data to create and maintain proprietary databases.• Responsible for signing off on team timesheets and aggregating those reports for senior management.• Managed support professionals and other resources to ensure department had accurate coverage on all projects.• Served as back-up administrator supporting the ECC process which was the Quality Control function of the group.• Responsible for vendor management ensuring deliverables, tracking expenses, and submitting invoices.• Used all Microsoft Office applications to edit, create, and update documents and files. • Scheduled and arranged conferences, luncheons, and special events.• Coordinated travel arrangements for all staff and clients.• Maintained inventory of supplies and office equipment for department.• Coordinated with security office to maintain and update department directory; obtained security passes for guests.• Responded to telephone, written, fax, and email inquiries

Greater New York City Area

• Served as conduit for all secure vendor deliverables. Organized, distributed, and tracked secure materials. • Monitored workflow for in-house staff, reporting status to Vice President. • Responsible for the conference rooms, catering, equipment, supplies, travel, lodgings, expenses, and recordkeeping for approximately 75 consultants. • Trained and supervised junior support staff and temporary workers on all administrative tasks and departmental procedures.• Assisted in the management of departmental budgets. Processed all vendor invoices, in-house staff expense reports, and consultant expense reports. Communicated all budget codes and finance procedures, both internally and externally.• Negotiated all hotel contracts for committee room blocks. Worked with legal and finance departments to maintain all consultant contracts. • Acted as internal consultant to College Board staff on the status of various test development projects, reporting to Vice President.• Performed a variety of administrative tasks, including providing information or materials in response to telephone or written requests.• Met with outside individuals and institutions to provide information as appropriate about secure materials.