Daily review of bank statements to verify all entries have corresponding entries in the accounting system. Prepare and post daily manual journal entries, including ACH payments and transfers to/from payroll and other bank accounts. Calculate current and long-term debt for loans, and process appropriate journal entries. Update daily cash flow report in Excel with the deposit, payments, and transfer totals for an accurate snapshot of all account balances. Monthly bill processing duties, including prebill generation, edits, transfers, rate verification and adjustments, trust application, write-offs, and split payor bills utilizing paperless prebill software. Submit invoices to electronic billing (e-billing) platforms and perform insurance billing appeals. Create and maintain various reports and logs to track flat-fee-by-phase billing and split billing between the client and third-party payors, using macros, pivot tables, and conditional formatting in Excel. Regular correspondence with partners regarding their billing, cash receipts, and compliance with client billing guidelines. Perform conflict checks and adding entities to the conflicts database.10+ years of experience with Aderant Expert products. Able to create and update rate sets, client level, and matter level rates both on the Aderant classic desktop and in Expert Rates. Create phase, task, and activity codes, perform conflicts, add entities to the conflicts database, set up new clients and matters, perform journal entries, modify and run reports, perform write-offs, and create time and disbursement entries. Familiar with a wide variety of Quicklooks screens to efficiently research detailed information. Utilize Matter Expert to create a workflow for disbursement payments. Use Randy Stearn’s Prebill Viewer daily for the editing of prebills. Proficient with setting up matters in Bill Blast to upload invoices to various e-billing platforms and email PDF copies to clients.

Bookkeeper / Accountant with responsibilities for all aspects of the theatre’s accounting using Quickbooks desktop and online versions. Responsible for accounts payable, cash receipts and contributions, bank accounts and credit card reconciliations, journal entries, obtaining W9s from outside contractors, process 1099s and W2s. Perform all aspects of payroll, including calculating and paying 401k contributions, maintaining all performer and designer contracts and associated payment schedules, and complying with Actors Equity union rules concerning compensation. Create Profit and Loss statements for individual productions in addition to ones for the overall theatre finances. Assist in developing budgets for unique shows in addition to annual budgets for the theatre as a whole. Establish and maintain cash flow projections. Create financial reports for grant applications and assist in preparing City and County of San Diego grant applications. Maintain grant reimbursement documents for the administration of City and County of San Diego grants. Coordinate annual outside audits by developing and preparing financial reports for the Board of Directors. Prepare reports for and assist external auditors performing the annual audit.