Administrative Assistant
CurrentResponsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings Answer phones and direct all incoming calls to appropriate party promptly and efficiently Communicate and handle incoming and outgoing electronic communications on behalf of the Vice President Assist Vice President with preparation of presentation materials Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary Assist in pipeline/forecast preparation and management Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Arrange travel schedule and reservations for Vice President as needed Work closely with the Vice President to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients Responsible for FTE Tracker. Making sure all managers and staff complete monthly FTE Tracker for our Accounting Department.Review Timesheets and hours for staff for our Payroll Department.