Morgan Stanley (Cambridge) - New York, NY Mailroom Supervisor Assist , Administrative Assistant • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.• Answering phone calls on a 10 line switch board and direct calls to appropriate parties or take messages.• Conduct research, compile data, and prepare papers fro consideration and presentation by… Show more Morgan Stanley (Cambridge) - New York, NY Mailroom Supervisor Assist , Administrative Assistant • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.• Answering phone calls on a 10 line switch board and direct calls to appropriate parties or take messages.• Conduct research, compile data, and prepare papers fro consideration and presentation by executives, committees and boards of directors.• Greet visitors and determine whether they should be given access to specific individuals.• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.• Perform general office duties, such as ordering supplies, maintaining records management database systems.• File and retrieve corporate documents, records and reports.• Open, sort, and distribute incoming mail, including faxes and printing email that goes thru interoffice mail.• Deliver mail to clients on the floors that I was assigned to (Floor Rep).• Make travel arrangements for executives.• Prepare weekly payroll. Show less