Crystal Sanford Email and Phone Number

Development Marketing

Sr. Administrative AssistantSr. Administrator to the VP of Global Housing, VP of Product and VP of Account Management.Project Coordinator: Manage detailed special account management report tracking weekly client status. Ensured new hires were equipped with the required software and onboarding resources, providing further follow-up to confirm they are set up and running successfully. Create/edit organization charts displaying hierarchy, staff, and restructuring. Design presentations for department meeting in PowerPoint. Handle sensitive matters in a mature and confidential manner. Take ownership of various project-based assignments. Manage multiple projects simultaneously with timely follow through. Generate meeting agendas for SVP’s and department staff. Work with meeting facilitators and presenters and presentations and schedule. Prepare & type presentation materials including, meeting minutes, letters, memos, emails, correspondence, etc. Proof weekly reports for spelling & grammar. Compile routine reports, statistics, tables, charts, etc. from readily available information. Process expenses including travel reimbursement, invoice payments, account payables to vendors valuing over $100K. Schedule appointments and manage detailed meeting schedule for all supervisor’s and department. Handle travel arrangements for senior executives. Create and submit expense reports for the SVP. Coordinate sales meetings and events including, scheduling rooms, guest speaker & arranging presentation materials, technology set-up, meals, and scheduling conference rooms. Represent manager in routine/standard situations with various levels of personnel, internally & externally.

Calendar Management: Schedule in person and virtual meetings for clients, corporates, internal constituents. Proactively manage conflicts, know when to escalate. Defer to personal calendar style of officers you are supporting (color coding, desk work, etc.)Expense Management: Follow Firm and Research Department policy guidelines to expense activity including but not limited to travel, client entertaining, internal teambuilding, overtime meals, etc. Manage Corporate American Express account payment, delinquency status, Concur submissions, etc. Prepare expense reports accurately and in a timely fashionTravel Management (domestic & global) – Arrange all aspects of travel to include flights, hotel, car rental, car reservations, visa applications, travel profiles. Seek approvals and exceptions as necessary in compliance with Firm and Research specific travel guidelines. Prepare itinerariesBasic Administrative Duties – liaise with reprographics, prepare and ship meeting decks, serve as back up support to admin colleagues both in Alpharetta & NY, adhoc projects, conference rooms bookings, hotel desk reservations, conference room reservations, etc.Project work as necessary might include tech marketing campaigns, assistance with marquee sector conferences, liaise with our Investment Banking team around deals and education, expert vetting, logging interactions, public appearance vetting, etc.

Assistant to Director of Operations and Director of Transportation and all members of the operations department. Project Management: Managed an extensive operations employee database, weekly tracking of staff accuracy and speed, liaison across departments coordinating employee status change at all levels. Department liaison to Human Resources: Process new hire onboarding paperwork quick and efficiently. Completed Personnel Change Form and submit to Human Resources and Payroll in a timely manner. Initiated and manage the onboarding process with new hires and across multiple departments. Coordinated with payroll weekly to ensure addition award payout approval. Maintain successful vendor relationship, while changes are developing within the company. Trained operations administrators on new spreadsheets for their department. Scheduled virtual and in person interviews with employment candidates. Organized department training with multiple departments.Worked directly with Regional Manager to produce and maintain operations employee metrics including, High Performance Distribution Report and Productivity Guidelines.Coordinated with payroll weekly to ensure addition award payout approval. Managed extensive cash management database for the Southeast Division transportation department. Work with vendor to order uniforms for new employees.Set up and manage the company Micro Market including, research vendors and coordinator products, services, and deliveries. Increased employee engagement by 50% increasing morale across departments. Processed travel and expenses in corporate account management system for directors and employees.Served as key planner for the Operations Year End Meeting, produced and wrote presentations and purchased creative gifts for employee performance rewards.Set up travel for operations and transportation employees. Order business cards, office supplies and for the operations department, including, gift cards and awards for employee morale.

Executive Assistant