May 2023

Maintain and coordinate Quality Systems related documents for compliance with cGMP and company procedures with minimal supervision. Responsible for status of effective label artwork, controlled documents including procedures, forms and batch records.• Review and process document change requests through integrated quality management system (QMS), Master Control.• Interact with other departments to address required updates to procedure, forms and/or batch records• Generate work flows for creation, revisions, review, approval and implementation of procedures, form, batch records.• Review documents for compliance with company standards for formatting, review, approvals and implementation.• Maintain procedures for document work flow, document retention, archiving and retrieval.• Coordinate and facilitate label artwork creation and updates through QMS, Master Control.• Generate work flows for review, approval and implementation of label artwork.• Interact directly with Regulatory group, Pharmacy Services, for label artwork.• Assist with document retrieval during inspection/audits.• Act as administrator of controlled records used for Quality functions.• Participate in process improvements and projects within the company.• Any other tasks as requested by management.

Process supplier drawings and documents, including the review, maintenance and distribution of supplier data utilizing a collaboration platform known as SharePoint. Working with Lead Engineers to resolve technical discrepancies in information and identifying vendor documents submitted for review or information. Maintaining the security of vendor documentation within the system. Also responsible for monitoring the vendor review cycle of documents issued to CDI Engineers and taking appropriate action to inform the project Expeditor of due dates. Delegating project work among other Team members when necessary and communicating with team on questions or concerns to ensure an accurate process of identifying, distributing and controlling documents as described. Interfacing with Project Management, Responsible Engineer, Procurement and Clients to address and resolve any project specific issues pertaining to documents or the VDC process. Recently trained on Coreworx EDMS and was preparing to assist with project and company wide roll-out and training.

Maintain extreme confidentiality for a multi-billion dollar company owner while performing highly responsible data entry of accounts payable and other accounting procedures. As well as highly responsible secretarial and administrative support work to include but not limited to compiling and maintaining various spreadsheets and reports, answering phones and dispatching calls accordingly. Maintain filing system and perform other miscellaneous assignments as requested. This virtually self supervising position reports directly to the Office Manager/Accountant.

Compile and produce Daily Production Analysis Reports by designated time every day for an annual production of approximately 2 million tons. Prepare incoming refund checks for deposit and send to a centralized lock box location. Prepare FedEx Shipments of invoices and inter-office mail, as needed for the entire plant. Pickup and distribute the mail, daily and drop off any outgoing mail at Post Office. Gather work order time sheets daily from the Maintenance & Electrical Departments. Verify time on work orders with actual time punched in Kronos Timekeeping System. Verify and maintain Kronos timekeeping and work schedules, making adjustments as necessary. Approve and sign off on timekeeping by weekly deadline for payment processing at main Payroll Dept. Enter all time from work order time sheets into SAP for record keeping on equipment. Compile next week’s work schedules for Maintenance and Electrical Departments and send to the appropriate department to be posted on the bulletin board by the specified date. Print out weekly Preventative Maintenance forms for the following week for Maintenance and Electrical Departments. Keep track of all absences, tardies, missed punches, etc. and points assessed for union point system, for both departments. Keep track of vacation schedules for Maintenance & Electrical Departments. Maintain employee files for both departments. Handle vending machine discrepancies and refunds. Maintain and order Office Supplies and Coffee Supplies as needed for the entire plant.

Compile and produce Daily Production Analysis Reports by designated time every day for an annual production of approximately 2 million tons. Create Purchase Orders using SAP for various invoices and send to the main A/P department. Handle vendor calls regarding invoice payment status, invoice verification, etc. Maintain vendor files. Receive and forward employee expense reports to the main A/P department for processing and filed copy. Prepare incoming refund checks for deposit and send to a centralized lock box location. Prepare FedEx Shipments as needed. Pickup and distribute the mail, daily and drop off any outgoing mail at Post Office. Handle vending machine discrepancies and refunds. Maintain and order Coffee & Office Supplies as needed for the plant.

Quick Books, A/P, A/R and Invoicing for company that does over 1.5 Million per month in receivables. Track job costs. AIA billing and order certificates of insurance for each job as required. Maintain Vendor and Customer relations. Maintain Filing. Other general office and accounting procedures as needed.

Accounting procedures for numerous accounts (of 4+ companies) using Quick-Books Pro 06, that has multi-million dollar annual revenues. Accounts payable, accounts receivable, AIA billing, reconciliations, reports, spreadsheets, etc. Supervise at least one Accounting Assistant/Receptionist and oversee basic office operations. Administrative Assistant to the company officers handling confidential business and personal information. Make travel arrangements for Officers as well as work crews for out of town/state jobs. Human Resource: place ads for employment, screen calls and applicants. Arrange interviews and conduct preliminary interviews. Handle all or most training involved for office positions. Payroll using QuickBooks Pro 06, taxes and reports (approx. 10 employees as well as up to 10 sub-contractors and salesmen). Set up and maintain confidential company files, vendor files and job files to include job cost/close-out and profitability, tax exemptions, and vendor payments. Process salesman commissions and sub-contractor payments on a weekly basis. Type proposals/contracts, liens and lien waivers, answer phones and open & distribute mail and other related general office/customer service duties. Troubleshooting everything from accounts to software to office equipment. Diagnose and fix computer, printer and various other office machine problems thus saving the company money on costly repairs.