Cusnir Mihaela Email & Phone Number

Bucharest, Romania

Remote administrative support for 10 Directors and 6 Managers based in Switzerland, such as:• Handle all travel arrangements, including flight booking, hotel and restaurant reservations, ground transportation and car rental reservations;• Coordinate travel arrangements with other assistants as necessary, provide consolidated travel info and /or travel itineraries;• Oversee and handle VISA processes liaising with counterparts in Switzerland;• Prepare travel requests & expense reports;• Handle organization of specific team meetings as well as off-site and on-site special events, team buildings, R&R events and workshops: Location selection, hotel booking, catering, issue event notices and agendas, as well as provide on the ground logistic support as needed;• Organize quarterly logistics for European Works Council;• Schedule meetings on calendar at specific and punctual requests;• Schedule meeting series or when larger team meetings require coordination;• Manage purchase orders requisitions into Garrett systems such as ISS, order IT devices, business cards, catering, business items, supplies;• Create and update Organizational Charts;• Support with data consolidation for scorecards, metrics reports, dashboards etc;• Support with PPT formatting and spell check;• Support with building and maintaining functional Share Points;• Provide administrative support / project manage different functional projects, depending on workload and capabilities;• Where appropriate to the admin's workload, attend staff meetings, taking actions and follow up as needed;• Support with functional Communications Agenda (Top 160 Leaders flow-down to teams, functional TownHalls, virtual site visits etc).

Bucuresti

• Customer order processing in SAP for DA and SEACE division;• Maintaining the connection with the client and addressing any discrepancies between the price and the quality;• Following the delivery process until the invoice is issued while ensuring that the Terms and Conditions are respected;• Signing off on the invoices, mailing them and ensuring they are received;• Preparing specific reports concerning the orders;• Archiving the orders;• Modifying and updating of the internal procedures;• Providing support to the Sales team (order processing and reporting);• Dealing with complex business documents including customer purchase orders, contracts and agreements in order to accurately enter and manage orders as requested;• Follow up the delivery process according to sales plan and customer schedule;• Coordinating with factories for arranging direct shipment deliveries;• Maintain a good relationship with designated clients by addressing their demands proactive and participating in regular meetings with them;• Regular reporting on results versus objectives, analyzing and providing ideas for improvements;• High collaboration and synchronization with the sales, logistics and finance department;• Process all pricing queries and all returns orders, credit notes and debit notes;• Process software orders.

Bucharest, Romania

• Welcome guests/external partners, register them and inform the contact persons in the organization;• Register all incoming and outgoing official documents which enter the company and inform the beneficiary;• Answer and redirect all phone calls to the right persons;• Offer assistance and support the President as executive assistant (planning and scheduling meetings, conferences, travel);• Verify invoices received from the suppliers and to provide document support for the invoices, approve invoices in SAP and submit evidences;• Register, introduce and scan all the invoices in SAP;• Manage the correspondence and packages received or sent from/to courier;• Register, input and scan all invoices in Esker for electronic archiving;• Verify the stock for protocol products and office supplies and ordering them whenever needed;• Contact and solve issues related to office building facilities;• Offer assistance and support management team;• Create and update the invoicing handover report for Finance department/ Support for closing (accruals and information regarding invoices);• Make necessary arrangements for organizing events requested by Management team (tours, catering);• Coordinate all business trips and travel preparations for the employees and the guests

Bucharest, Romania

• Greet, welcome and direct guests to the appropriate person or office; • Receive, sort and distribute correspondence and emails;• Answer telephone calls and pass them to the right person;• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing;• Ensure reception area is tidy and presentable;• Manage meeting rooms and monitor their availability;• Schedule and plan meetings and appointments;• Ensuring meeting rooms are presentable and fully stocked;• Organize internal events (e.g. workshops, meetings, teambuilding)• Maintain trusting relationships with suppliers, customers and colleagues;• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies• Organize travel arrangements for senior managers;• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules);• Provide administrative support for HR executive;• Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off;• Responsible for data/file management processes related to new hire and termination process across all related databases for all personnel;

Master'S Degree, Economie Ecologica

Bachelor'S Degree: Economia Agroalimentara, Economics