Olena Drobot Email & Phone Number

Kyiv City, Ukraine

Ukraine

• provided day-to-day management of the project financial operations in accordance with UNDP rules and regulations and relevant SOPs - in systems Atlas/QUANTUM, created invoices (direct payments, PO payments, advance.
• ensured process of payment requests and payments within the limits of the project budget;
• liaised with Finance to ensure the finalization of transactions made;
• arranged travels for the project staff which included creating travel profiles, travels requests and travel claims in the system UNall;
• performed administrative support functions to facilitate the implementation of the project activities, including personnel matters, facilitating missions, office maintenance;
• facilitated project recruitments and personnel management (prepare ToRs, Recruitment Strategies etc.);

Харьков, Харьковская Область, Украина

• placed the orders to the suppliers (China, Europe, USA) and negotiating the best prices, discounts, payment and shipment terms for the placed orders;
• reviewed contracts/agreements;
• prepared all paperwork relevant to the purchase, shipment and receipt of goods (;
• monitored the orders lead time as well as controlling the arrival of the goods within required period;
• supervised the payments to the suppliers and transport companies;
• sourced of new suppliers.

Харьков, Харьковская Область, Украина

• communicated with the foreign suppliers on the orders (items, prices, contracts, lead times etc);
• reviewed the paperwork on the supplies;
• translated the technical manuals and shipment documents;
• accompanied the representatives of the foreign suppliers during their visits to the sites.

Харьков, Харьковская Область, Украина

• ordered the raw materials, packages etc. from both Ukraine and abroad;
• prepared the contracts and shipment documents;
• arranged the deliveries;
• assessed the raw material demands;
• daily monitored of stocks;
• arranged the tenders among the suppliers of the raw materials, packages etc.

Киев, Украина

• sourced the new suppliers;
• placed the orders to the suppliers (Europe) and negotiating the prices and delivery terms;
• prepared the documents for the shipments and customs;
• communicated with the forwarders;
• translated the technical documents.