Cynthia Villalon Email & Phone Number

San Francisco

• Larkin Street is a $25 Million Nonprofit organization in San Francisco that drop-in services, emergency shelter, transitional housing and supportive services to homeless youth ages 14-25. Larkin Street is funded by.
• As controller, manages Finance department which consists of; Payroll 403B Administration, Accounts Payable, Accounts Receivable, Grants Billing.
• Oversight of weekly check runs of 200 + checks and ACH payments to assure all we are working within the organizations policies, GAAP, and various funders guidelines.
• Approve all ACH bank transactions, outgoing payments, manage banking and cash flow.
• Oversight of bi-monthly payroll for 300+staff including high frequency of youth /Student’s staff transitioning of and on Payroll. Approve payroll submission, 403B administrator. State quarterly reporting for payroll to.
• Oversight for billing 50 + cost reimbursable public grants monthly. Review and approve monthly cost reimbursable invoices. Oversee the release of private funds release. Work closely with the GL accountant on month end.

San Francisco Bay Area

Oakland, California, United States

• Compliance, Supervision of Grant and Contract Specialist. Contact writing. reviewing and approving. Grants management. Specializing in grant management of federal research include the US Agency for International.
• Administer 25 + awards totaling +$25M in public and private funding including R01, P01, P50, new investigator and other NIH grants, and a $105 million multi-year cooperative agreement with USAID.
• Created budget projections and forecasts in accordance with specific grant requirements; prepared budget status reports that provided an accurate picture budget verses actual; and generated financial reports in.
• Works closely with the PI/PD and their staff in developing and negotiating of the scope of work, budget details and other project performance-related matters.
• Identifies and keeps track of all applicable laws, regulations, and provisions of each grant and contract.
• Set up, monitor and revise budgets. Review and approve expenses. Prepare Financial Status Reports (FSRs), carry forward, no-cost-extension requests and other reporting documents. Resolve billing and invoicing problems..

Oakland, California, United States

• Prepared comprehensive financial reports in accordance with grant requirements and GAAP compliance.
• Provided support to the Accounting Department for annual audits, compiling spending and revenue data for annual budget projections.
• Drafted, negotiated, and processed sub-awards, contracts, subcontracts, and consultant agreements.
• Proactively identified and tracked of all applicable laws, regulations, and provisions of each grant and contract.
• Established, monitored, and revised budgets, managed expense approvals, and prepared Financial Status Reports (FSRs), handling carry-forward and no-cost-extension requests, addressing billing and invoicing issues, and.

San Francisco Bay Area

• The Museum of Craft and Folk Art’s exhibitions, education programs and publications honor traditional and contemporary folk art and craft from around the world. The Museum is a 501(c)3 organization with an Executive.
• Provided exemplary oversight of day-to-day operations of the Museum office and facilities.
• Handled all HR duties, payroll, benefits administration and staff reviews.
• Created organizational procedures for accounting and finance process.
• Researched funding opportunities; assisted Executive Director with proposal preparation; prepared weekly reports for the Executive Director on incoming grants and donations.
• Processed receipts imported retail data into QuickBooks system; and prepared sales reports.

• Biotech Partners runs a nationally recognized program that trains students for skilled technical positions in biotechnology in cooperation with two school districts, the Peralta Community College District, and over 20.
• Provided administrative support to the Executive Director, program staff and board of directors.
• Assisted with grant proposals; handled awards from set up through close-out including monitoring expenses. Processed MOUs and contracts. Compiled data for grant reporting.
• Collected, organized and prepared information for audits, certifications and reports.
• Maintained effective communication between internal and external stakeholders.
• Managed accounting, purchasing and recordkeeping systems in compliance with GAAP.

San Ramon, CA