Catherine Whiteside Email & Phone Number

S. Yarmouth, Ma

• Support and assist Production Manager, Field Project Manager, Designers, and Field Staff• Work closely with homeowners from project start to finish relaying scheduling information, answering questions, and addressing concerns• Assist in project scheduling; communicate information between vendors, subcontractors, designers, Selections Coordinator, and field crew• Point of contact for subcontractors over the course of each project• Order materials from various vendors and deliver materials when needed• Coordinate templating and installations with granite and glass vendors• Manage permit and inspection log; manage building department inspections• Coordinate job set up and close out including dumpster and potty deliveries and cleaning work space

Mashpee, Ma

• Supported project managers and site superintendents from project startup through project closeout• Managed and processed subcontractor contracts, change orders, RFIs, submittals, drawings, sketches, requisitions and lien waivers within Procore and Timberline• Procured subcontractor documentation including COIs, W9, and safety information• Researched vendor and material information to convey to project managers and architects• Coordinated site set up, site visits, meeting minutes, and internal meeting materials

Barnstable/Yarmouth, Massachusetts Area

• Supported Executive Vice President, Services and Builder Project Managers, and Paint Division Manager• Oversaw day to day office functions, initiated and coordinated vendor services, office machines, supplies, mail, shipments, and coordinated office procedures• Greeted customers, took customer phone calls, relayed information between customers, project managers, project foremen, subcontractors, and vendors• Created new job intakes, assisted in assigning new intakes to project managers, and updated master spreadsheet as well as individual project manager spreadsheets for job status information• Prepared building permit applications and accompanying forms, coordinated with town administrators and inspectors• Recorded customer information and generated job numbers, invoices, and reports in Foundation• Worked closely with accounting department regarding customer invoicing, payments, subcontractor agreements and insurance requirements• Researched materials/products for jobs and coordinated orders and deliveries• Visited job sites to deliver materials or relay information to foreman, subcontractors, customers; inventory materials• Assisted with special projects, company meetings, community events, and job fairs

Braintree, Ma

• Provided administrative support to President/CEO, Director of Client Services, and Portfolio Manager• Oversaw day to day office functions, initiated and coordinated vendor services, and fostered relationship with building management and contractors• Point of contact for outside benefits administrator and payroll servicer, manage A/P through QuickBooks, reconciled bank and credit card statements• Coordinated office procedures, documentation management, calendar management, scanning, and web site updates• Assisted with client needs including applications, distributions, estimated tax payments, monthly bill pays, and various documentation with direct contact to custodian, Fidelity Investments

• Provided administrative support to program management beginning with project startup through project closeout• Initiated and managed project set up and change order transactions within Timberline •.Managed project startup mobilization; procurement of equipment, insurance, and temporary labor• Executed and distributed subcontractor contractual documentation and purchase orders

• Assisted with several office suite build-outs, contact for management, employees, building managers, vendors, and contractors on suite remodel, teardown, cubical and furniture installation, and equipment installation as well as relocation of employees to new work stations• Initiated and coordinated vendor services and equipment maintenance for office suite• Coordinated and managed purchase requisitions/purchase orders and billing using PeopleSoft Financials and Ariba procurement system; delivered training to staff members• Successful inventory management for office supply stock• Management of online reservation system for 7 conference rooms, oversaw calendars, coordinated set-ups and user needs, including catering and all audio/visual components and maintenance• Oversaw day to day office functions and maintained procedures for each

• Supported four retail bank branch recruiters with daily functions including posting open positions, sourcing, reviewing and evaluating incoming resumes, and applications• Contacted candidates for preliminary interviews, conducted interviews, coordinated candidate background checks, verified references, and conducted new hire orientations• Served as bank representative at job fairs and human resources conventions, and charity events

• Managed a broad range of administrative activities including liaison between the Registrars Office, Student Accounts, program coordinators, professors, visiting lecturers, school administrators, and students

Ba, Communications

As, Liberal Arts