Chelsea Woit-Jones Email & Phone Number

Cardiff, Gb

Wales, United Kingdom

Personal Assistant to the Head of Skills & Capabilities (and previously the Head of Delivery).- Managing fast-paced diaries and inboxes for two executive members of the Senior Leadership Team while working closely with others on the executive administrative team.- Main contact and booking agent for Agile courses run for external customers.- Booking complicated high-level meetings internal and external, including agenda organisation, minute-taking and action chasing.- Running several Kanban boards for teams, ensuring items on track and updated, iterating the boards as needed as the teams grew in size and scope.- Providing support for two large teams as they doubled in size in less than a year, assisting with onboarding, tech support, event management, and meeting organisation.- Ran a Discovery on the organisation's data use, designing and implementing an Alpha version of an internal SharePoint intranet, and providing support throughout its' growth.

Cardiff, United Kingdom

Personal Assistant to the Chief Digital Officer (and Lead Officer of Test Trace & Protect for Cardiff & the Vale of Glamorgan), and Admin Assistant to her team within Customer & Digital Services. - Primary point of contact for Chief Digital Officer - Managing multiple high-level diaries and the CDO's inbox, prioritising incoming communication and producing outgoing communication on their behalf, - Preparing, compiling, and designing reports and presentations, - Arranging and taking accurate minutes for executive meetings and boards, - Working collaboratively with the Business Manager in providing administrative support - Entering and tracking vendor invoices for payment, - Ensuring their teams are compliant for GDPR and Corporate set deadlines for internal training and reviews, - Working in a confidential manner at all times.Responsible for the management of several SharePoint sites, both internal and external, working closely with ICT to be the first line of support for our team, and training the Test & Trace admin as required.

Hilversum, Netherlands

Part of a team of three, assisting the European HQ leadership team of 10 executives, including being Personal Assistant to the GM of Northern Europe, helping with:- high level calendar management, - complex global travel bookings,- event organization, both internal and external, - expense submission and - office managerial duties. As office manager, was the main point of contact for the office construction and transition to the new freestyle workspace, helping with the roll-out of a new online system for Technology ordering, and working with IT to help train everyone in the office on a new online conference call/video system.

Calgary, Canada Area

Provide quotes and proposals for the Completion Tools team:- prepare proposals and bids for customer evaluation using specialized software- proofread, edit, and review written proposal material- create pricing agreements in an SAP based system to ensure pricing is consistent with contractsProduct specialist for company-specific online quote software:- first level support for questions/issues- provide training for new employees and refresher courses as neededAssist the Sales group and Senior Business Development Manager for Canada, as per previous role.Member of the Canadian communications team: - Executive Editor of the Canadian quarterly newsletter, contributing and consolidating as needed- maintain an informational Sharepoint for local employees- write Canada-specific case studies for both internal and external use

Calgary, Canada Area

Working within the Business Development/Sales group, providing support to the Senior Manager and team as needed, including:- personal assistant to the Senior Manager of Sales in Canada, including managing his schedule and helping prioritize tasks- work within sales pursuit software to ensure opportunities are tracked efficiently, and provide training on the software as needed- entering time for Sales team in SAP- correcting & helping approve expenses for Sales team- office manager duties as required- booking travel for the executive team- organizing client trips to Halliburton offices abroad- onboarding of all new hires within the group

Calgary, Canada

- Welcomed clients and answered inquiries by telephone, e-mail, fax, and in person within a high volume professional environment.- Provided administrative support to office services in an effective and efficient manner.

Calgary, Canada Area

As a temporary contractor, I jumped in to cover different administrative positions for short periods of time, providing reliable and independent coverage when needed.

Calgary, Canada Area

- Helped develop and launch the first Summer Orientation Program.- Led a team of 10 student employees, supervising and building their daily schedules during the summer, assisting with the program as needed.- Worked with both the Office of the Student Experience and the Summer Orientation Program, assisting with data entry, receptionist duties, file organization, research and development.

Calgary, Canada Area

Provided reception and administrative support for the office, including data entry, file organization, research and development, and updating the website and social media sites for the office.

Victoria, Canada

(transferred from Milestones in West Vancouver in August 2006)As lead hostess, helped to organize fellow hosts from front of house to make sure everything was done as efficiently as possible. Worked the front of the restaurant, meeting and greeting customers, seating the customers, answering the telephone, taking reservations, and bussing and cleaning the tables in a high-paced atmosphere.

Vancouver, Canada Area

- Worked on a computerized point-of-sale till while taking orders from customers.- Brewed coffee, baked fresh goods, and made specialty coffee and tea drinks on the espresso machine.

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