All Secretarial duties for our Non-Profit Organization are to assist the Women Veterans communities.

Marketing Coffee Products, Selling Coffee, and Recruiting Marketing Associates. Motto: "It's Easy, It's Simple, It's Coffee." Organo Gold is on a mission, spreading the knowledge of Ganoderma to the four corners of the world. By using the cost effective network distribution system to deliver these Ganoderma products, more of every dollar is shared with our growing Organo Gold family world-wide.

Volunteer job (nominated position) to help service Veterans in Johnston County. Create file forms and documents with logos and designs. Prepare meeting materials and meeting minutes. Computer software upgrades and maintenance. Filing, copying, scanning, faxing reports and other docs. Membership reports and volunteers’ hour’s reports. Create labels, Newsletters, Letters Greeting Cards and Postcards. Participate in Fundraisers and conferences. Order office supplies and equipment. Troubleshoot phone lines and internet connectivity. Monitor and maintain company social networks. Create company SOPS and update membership system.

Using the SAP system & the EMAC System. Reports:Daily Diary Summary Reports, Work Hr Detail Reports, Wkly Safety Performance Reports, etc. Greet & direct visitors, as/when appropriate. Maintain project and personnel files. Resolve routine administrative problems and answer inquiries concerning activities and operations of the jobsite; receive, screen, and route telephone calls. Serves as a liaison with other departments on operational matters. Sort, screen, and distribute incoming and outgoing mail; prepare photocopies, facsimiles, and operate/maintain maintenance on a variety of office equipment. Establish, maintain, process, and update files, records, certificates, and/or other documents. Arrange meetings and conferences for all projects. And order, stock, and distribute office supplies. A wide variety of copying, printing, distributing, and maintaining drawings, specifications, project files and documentation, document log reports, etc. Maintain and update engineering documentation for all projects using the Access Database. Prepare turnover manuals for all projects (This includes working closely with project managers, contractors, and project engineers to gather, verify, review, and finalize information in the TOMs.). Create project reports, daily, weekly, and monthly. Prepare binders and file folders for new projects (this includes updating the Access database & creating new asset IDs for these projects) – both electronic and hard copy files. Provide verbal & written input on document procedures & operations. Create and distribute project Transmittals & Submittals for review, approval, & information. Adding, updating, & deleting drawings; & maintaining the drawing logs for all projects. Provide weekly RFI, Submittals, & Redline review reports. Assisted with preparation & distribution of Bid Proposals and Packages. Distribute incoming project documentation & drawings & produce copies of necessary documentation for bid packages.

Edit, arrange, and route protocols for signatures and completion. Create tabs, cover sheets, index pages, and labels for protocols and turnover packages. Order all office supplies and provide purchase reports to supervisor. Type memos. Edit and print revisions, made by validators, to protocols. Pick up lab reports and help to track information needed for validation of company equipment. Answer phones; receive and deliver messages; collect, route, and fax time sheets. Help, when needed, prepare samples for product shipment (by checking for errors). Create Excel spreadsheets to help keep track of protocols while providing supervisor with daily reports. Record, type, and provide a report of Plasmin meeting minutes. Worked with Windows 98, Microsoft Office (Word and Excel), Adobe Acrobat

Created organization charts and diagrams, using Visio 2000, for various projects and presentations. Created PowerPoint presentations for the Privacy & Security teams. Participated in team planning using MS Project. Assisted in project planning assessments. Reviewed and tracked deliverables and Word documentation from team members, while making any necessary document refinements; while following up with the appropriate Team Members on due/late deliverable documents (per the project deliverable schedules). Prepared agency’s, recorded and disseminated meeting minutes; as well as gathered meeting materials for team meetings. Maintained the teams’ repository/archive of documents. Consolidated EDI and Security/Privacy team monthly status reports. Researched topics, created document procedures, presented findings in Team meetings, and other assigned materials as needed. Provided weekly status reporting to immediate supervisors. Evaluated, documented, and escalated identified issues to the Project Manager. Created office forms and documents using MS Word, MS Excel, MS PowerPoint, Visio 2000, MS Access and the teams’ personal database.

Collected and updated educational modules for the Education database and web page. Designed user guidelines. Converted Freelance Graphics, WordPro documents, and 1-2-3 spreadsheets to PDF's. Created instructional procedures for opening modules/database, inputting information, and giving access to viewers for databases. Created educational drafts, modules, and courses to be entered into the Education Repository Database. Added links, in the database, to the educational web site. Worked with Windows NT, Lotus Smart Suite, Microsoft Project 98, Adobe Acrobat Exchange 3.01, Acrobat Reader 4.0, Netscape Navigator, and Netscape Communicator. Textbook knowledge of HTML and extensive internet usage.

Worked closely with the engineers, web developers, and project managers to develop, edit and recreate manuals and procedures. This position required a working knowledge of HTML. Maintained strong interaction with administrative personnel from each power station to obtain feedback and approval of all documents. Converted WordPerfect Operational and Procedural manuals & documents to Word. Developed templates and formatting styles to ensure consistency within all company manuals and procedures. Recreated graphs, charts, and tables. Edited, organized, formatted and proofed usage documents while relaying correct Business English. Scanned, edited, cleaned up, and prepared graphics and text using Adobe Acrobat Reader 3.0/4.0, Exchange 3.01, Acrobat Writer (to create PDF files) and Adobe Photoshop 5.0/5.5. Created JFEG’s, RFP’s, and PDF’s. Troubleshooted and debugged software and hardware problems with minimum assistance. Software used were Microsoft Office 97 (PowerPoint – Excel – Word), Windows 95/98/NT, Microsoft Explorer, WordPerfect Suite 8/9, WordPerfect Office 2000, Lotus Notes 4.6, CorelDraw and Novel.

Inputted bills of Lading expediently and accurately. Managed multiple tasks and organized data. Used Customer Service skills. Trained new employees. Software used included Microsoft Office 95, Microsoft Outlook Express 5, Internet Explorer, Tradeware, Hot Access, Extra, and Windows 95/NT.

Inputted Savings Bonds and followed up with clients when necessary. Inputted bills of Lading expediently and accurately. Managed multiple tasks and organized data. Used Customer Service skills. Trained new employees. Software used included Microsoft Office 95, Microsoft Outlook Express 5, Internet Explorer, Tradeware, Hot Access, Extra, and Windows 95/NT.

Protected and served the public, coworkers, and inmates. Operated Master Control Unit, Tower Units, and multiple telephone lines and radio communications. While implementing institutional policies and procedures effectively, completed unusual daily challenges with professionalism. Managed complaints and utilized problem solving techniques competently, discretely, and expediently.

Opened and closed work orders for customers. Ordered, shipped, issued and received parts & equipment. Conducted parts research and data inquiries. Monitored multiple phone lines while maintaining and updating files. Organized and inventoried shop stock. Assigned and directed workload to subordinates. Provided routine and daily reports (Man-hour, AR, etc.) to supervisors. Implemented proper disposal of hazardous waste materials. Daily tasks completed using the TASCS machine (military computer) and Microsoft Office.

Issued Military gear, supplies, food, water, and fuel. Supervised, assigned and directed workload to subordinates. Created and conducted training exercises & testing. Supplied monthly, employee evaluations on job performance. Maintained personnel and training files. Supplied customer support for personnel, medical, insurance, and pay inquiries. Compiled and entered data. Typed memorandums, letters, awards, and certificates. Prepared a daily status report to develop monthly statistics. Developed slide presentations. Ordered office supplies. Attended meetings with the First Sergeant and the Commander providing training schedules and reports. Software used was WordPerfect and Word for document presentations.

Maintained over 300 personnel, medical, physical fitness and training files. Answered questions dealing with personnel records and payment inquiries. Complied and entered data for reports, files and training schedules. Typed memorandums, letters, awards, and certificates. Prepared a daily status report to develop monthly statistics. Developed slide presentations. Ordered office supplies and created military ID's. Ordered identification tags. Software used was WordPerfect and Word for document presentations.