Using QuickBooks and Excel, responsible for balancing multiple business and personal checking and savings accounts, submitting weekly reconciliation reports to the Owner, managing company credit card accounts and preparing monthly expense reports, preparing and managing merchant account payables, addressing any billing disputes/inquiries with vendors if/when they should arise, and maintaining ongoing checks/balances with multiple vendors, assisting in the design and execution of company website and marketing materials, and promotion of social media page, as well as attending and positively representing the company at weekly BNI Meetings. Assist with compiling information for company bids and/or submittals and file corresponding documents in a timely manner. Handle requests for information and data independently. Occasionally answer the telephone, screen calls and direct them accordingly. Greet visitors upon arrival, offer coffee/water and maintain a warm and welcoming atmosphere. Serve as the go-to person for all office needs while maintaining an organized, functional and clutter free office space. Monitor the use of supplies and equipment in the office area to help determine where the company can cut costs, as well as ordering, stocking and organizing supplies. Maintain all vendor files, prepare checks for all vendors and subcontractors, as well as cut weekly payroll checks, track project statuses, compose, prepare and file correspondence and other materials as required, coordinate and plan company events such as the annual holiday party and company/family gatherings. Lastly, responsible for managing the owner’s personal banking accounts, personal bills and expenses, as well as scheduling meetings, maintaining his calendar and setting daily/weekly reminders.

Assisted in preparation and prosecution of legal documents. Correctly calculated fees, prepared checks and submitted to the appropriate agency as required. Transmitted documents to clients, courts, PTO (via electronic filing), and other such agencies via appropriate method of service. Maintained attorney appointment and due date calendars, ensured that all dates were met. Verified that all dates calendared by the docketing department were entered on the file jacket and were correct. Submitted weekly updates for US and foreign due dates. Provided typical support functions. Ensured that files were generated, opened and maintained. Made travel arrangements and prepared expense reports. Reconciled Attorney's monthly Corporate AMEX account and submitted charges for approval and payment. Screened all calls, assisting callers whenever possible without giving legal advice. Performed research as requested using PRIVATE PAIR and other reference sources. Assisted in the training of new employees as requested. Assisted in providing coverage for absent IP Assistants as requested. Gained a strong overall understanding of the patent prosecution process.

Provided direct administrative support to a Corporate Bankruptcy Attorney. Drafted and revised legal documents and correspondence for attorney signature. Assisted with outside service contractors and scheduled conference spaces in the absence of the Office Manager. Sorted, distributed, and filed incoming mail. Recorded monthly department meeting minutes. Gained a strong work ethic and appreciation for setting higher than normal standards.

Answered and directed incoming telephone calls in a firm which consisted of over fifty employees. Greeted guests upon entrance into the firm. Arranged for lunches and meetings to be catered. Assisted with the preparation and set up before company hosted meetings and events. Signed for all certified mail and packages and distributed accordingly. Managed a sign-in/out log for guests of the firm. Ordered new and replacement key fobs for new and existing employees. Assisted in the overall effort of the firm wherever needed.