- Accurately process and code credit card transactions, invoices, and payroll entries within QuickBooks to ensure precise financial tracking and reporting. - Enter and maintain vendor data in QuickBooks and SharePoint, ensuring all required documentation is complete, up-to-date, and compliant with internal standards. - Assist with budgeting processes by entering budget data into QuickBooks, running detailed Budget vs. Actual reports post-payroll, and supporting financial forecasting. - Oversee invoice management, ensuring timely entry, payment, and reconciliation within QuickBooks. Mark invoices as paid and ensure accurate record-keeping. - Collaborate with internal teams to upload relevant vendor and realtor information to SharePoint and Hubspot, ensuring seamless data flow and accessibility. - Manage credit line applications for construction projects, completing required forms and submitting them promptly to support project financing. - Maintain strong vendor relationships by ensuring accounts are current, addressing billing discrepancies promptly, and resolving payment-related issues efficiently. - Organize and securely file payments and critical financial documents to maintain compliance with company protocols and facilitate easy retrieval. - Coordinate the ordering and procurement of marketing merchandise, managing vendor relations and ensuring cost-effective and timely deliveries. - Serve as a point of contact for vendors regarding payment-related inquiries, providing clear communication and resolving issues.-Regularly update and maintain the Operational Manual, ensuring it reflects accurate processes and procedures for internal use.- Assist the owner and director of operations with any other task needed to ensure everything runs smoothly.

- Process credit card entries and manage financial transactions to ensure accurate records. - Organize and facilitate school webinars, training sessions, and events, including coordinating schedules and managing logistics. - Create and assemble training materials, workbooks, and presentations to support educational programs and onboarding. - Manage OSB (Online Schooling and Business) user enrollments, handle company setups, and troubleshoot any issues that arise. - Generate and distribute detailed weekly reports on OSB performance, along with corresponding email updates to relevant stakeholders. - Develop and maintain OSB workbooks for new users and companies, ensuring clear, user-friendly documentation. - Process checks, maintain office supplies, and oversee office cleanliness and organization to ensure a productive work environment. - Coordinate and send out marketing mailers for schools, events, and holidays, ensuring timely distribution and targeted messaging. - Track and maintain travel expenses, ensuring all related costs are accurately recorded and within budget. - Organize and file payments, invoices, and other vital information to maintain accurate records and support financial operations. - Send invoices to clients wishing to pay via credit card, ensuring efficient payment processing. - Respond promptly to inquiries via phone and email, providing information on schools, OSB services, and other operational matters. - Assist the owner and director of operations with any other task needed to ensure everything runs smoothly.

~Maintain the physical center environment and all health/safety standard operating procedures are always in full compliance with local and state licensing regulations.~Identifies, schedules and interviews teacher candidates; Builds networks of external future talent~Conducts classroom observations, evaluations, and provides feedback that motivates and encourages learning.~Manages team to ensure curriculum is executed in alignment with brand standards.~Uses a growth mindset to train, coach and develop for the future.~Listens objectively to employee concerns and plans a recommended course of action.~Builds and communicates weekly schedules.~Daily management of classroom ratios~Manages new hire paperwork and all employee files in compliance with state licensing regulations.~Builds and communicates center schedules to ensure appropriate ratios are always intact and labor is effectively managed to budget.~Deliver consistent business results, measured through family retention and conversion, enrollment growth, and business operations. Processes and maintains accounts receivable and payable, monthly P&L’s, and employee payroll.

~Manage the executive's calendars, schedule appointments, and coordinate meetings.~Prepare and edit correspondence, reports, presentations, and other documents.~Handle incoming calls, emails, and messages, and provide timely responses or redirect as appropriate.~Conduct research, gather information, and prepare briefing materials for meetings.~Assist with travel arrangements, including booking flights, accommodations, and transportation.~Prepare expense reports, track receipts, and reconcile credit card statements.

~Ensures compliance with all federal and state laws, licensing regulations, and Celebree standards, policies, and procedures.~Creates effective staff schedules; maintains accurate and complete employee and child files; regularly performs classroom observations and acts on deficiencies.~Demonstrates accountability and initiative; identifies opportunities/goals for the school.~Understands payroll and budget control and remains within target; achieves enrollment goals.~Supports orientation and on-going training; monitors and coaches’ staff in Celebree practices.~Networks within the community to recruit new families; follows-up with potential; committed to reaching enrollment goals.~Provides staff with timely, specific feedback including classroom observations, one-on-ones, and performance evaluations.~Promotes teamwork and enthusiasm; fosters commitment to Starlight mission, vision, and values.~Ensures exceptional customer service experiences through friendly tours, welcoming environment, accessibility for families and addressing concerns in a timely manner.

~Responsible for the overall supervision and daily class functions of a group of children.~Observes all rules and regulations at Primrose and the local, state or national regulatory agencies pertaining to the health, safety and care of children.~Assesses each child's developmental needs on an ongoing basis.~Implements the approved lesson plans and daily classroom schedule in accordance with the Primrose Balanced Learning® curriculum and programming.~Plans with a member of the Leadership Team the parent-teacher conferences and student evaluations.~Maintains an attractive, well-kept classroom that encourages children to create, explore and make decisions with confidence.~Provides verbal recognition and acceptance to children while providing clear and consistent expectations for the children's behavior.~Accepts responsibility for maintenance and necessary housekeeping duties of the classroom, common use areas and playgrounds.~Attends all required staff meetings, workshops and/or school functions.