Nationwide Move Management / Colonial Van Lines is a reputable family-owned business located in Pompano Beach, FL. With 20+ years of experience as an industry leader, we have moved over 240,000 families.Colonial Van Lines is a well-established, highly-regarded leader in the MOVING INDUSTRY. We provide quality service, fair pricing and excellent customer care. Our business model and track record of increasing success has Nationwide Move Management poised for future growth!

Relieves executives in administrative, logistical and operational activities of the organization. Acts as a point of contact between the CEO and COO and key executives. Coordinate workflow, update and chase delegated tasks to ensure progress and deadlines. Take initiative in executives’ absence, keep projects on schedule, and maintain procedures to ensure consistent performances of routines. Maintain and create methods for handling work, constant audit of the company processes, willingness to take charge and make decisions for the efficiency and budgeting. Review procedures, recommend action to improve, research, present comparisons and provide resolutions. Manages calendar, schedules meetings, events and interviews for executives. Prepare correspondence, emails and memos, presentations including research, gathering of materials, collating and preparing materials. Prepares meeting minutes/notes. Maintains and updates contact list. Coordinate travel arrangements and expenses for all staff.Oversee duties of the Director of First Impressions and front office management; receiving and directing visitors, maintain supplies orders, staff needs, conference rooms, mail room, shipping, vendors, security and personnel requests. Handle all office communication with building management. Independently operate the department of Human Resources as Director (2017-2019) concurrently with the duties of executive assistant and office manager by managing all aspects of Employee needs and consultations, Payroll adjustments and submission, Benefits open enrollment and brokers/carriers relationships, Recruitment and Staffing requirements, Hiring/Separations of personnel, Governmental filing, Compliance monitoring and auditing of 401k plan. Maintain relationships with TPA as needed. Successfully transitioned new implementation of system migrations for benefits, payroll, COBRA, ACA and FSA simultaneously.

Strategic coordinating, including business and personal affairs of a Family Unit. Provide specialized support to the Family Unit of the company assuring their personal and professional needs are met. Direct support staff in harmonizing their duties to provide superior service to the Family Unit. Organize personal appointments, vendors and foster relationships with concierge and travel team representing the Family professionally. Maintain private records of the company and each member of the family. Represent the members of the family in their philanthropic efforts and business initiatives. Use forward thinking in all aspects to forecast their needs weeks ahead of deadline.

Executive support managing all forms of office correspondence and calendar management. Delegate and monitor staff projects and routine. Coordinate several locations simultaneously, attend meetings, prepare notes, assess interoffice operations, create functional procedures, develop and implement policy and procedure, train staff and promote structure of office protocol. Travel to distant locations domestically and internationally. Schedule, arrange and coordinate fundraisers, promotions and company functions. Process, approve and track invoices and payments. Attend all professional and personal meetings, luncheons and excursions. Perform extensive Internet research of travel, meeting topics, contacts and business prospects. 24/7 responsive requirement to assure needs are timely met.

Brought by this well-respected construction company serving the MD, D.C. and VA region with $45 million in annual gross sales to directly support the company’s CEO and several other executives. Handle both personal and company-wide confidential and sensitive information. Manage communication for CEO between the company’s four subsidiary companies. Provide administrative detail on all projects, coordinate workflow and track delegated tasks to ensure progress to deadlines. Serve as liaison for the owner and office staff and field operations. Responsible for prioritizing daily functions of human resources, risk management, benefits administrator and safety coordinator. Direct point of contact with IT Consultant ensuring technical issues are resolved. Supervise and monitor staff and report their work status.• Streamlined office operations through adjustments to process of duties, inventory procurement and restructure of set procedures that reduced office expenditures by 12% annually.• Reduced staff turnover through implementation of a revamped interview process and creation of in-depth job descriptions to avoid confusion of duties and expectations after hiring.• Created electronic shared files, folders, forms and documents for a paperless environment and to enable tracking of projects from remote locations• Initiated the purchase of a multi-functional network printer, enhancing overall time and cost effectiveness of operations and leading the company into a paperless environment with compatible document management software.• Researched and implemented a VoIP phone system connecting all company locations that reduced monthly phone bills and increased features of conference calling, web access and interface with Microsoft Outlook.• Negotiated a competitive quote for mobile communication that reduced the monthly invoice by 35%• Reduced payroll processing 40%-45% by presenting a cost analysis on switching from AS400 to ADP payroll services.

Managed all aspects of office operations for an environmental company offering testing services to residential and rental housing communities and the real estate industry as required by the Maryland Department of the Environment. Duties encompassed customer relations, work allocation, payroll, invoicing, collections and development of marketing plans. Oversaw and allocated tasked for up to a seven-member staff.

Accepted the opportunity with a successful real estate firm to assist clients with renting, buying and selling property. Performed duties including interviewing prospective clients, negotiating conditions of sale and drawing up real estate contracts. Prepared marketing plans and designed advertising efforts. Trained and mentored new agents.

Promoted from timekeeper to assist Corporate Vice Presidents general office procedures with reference to all field administration. Recognized for my efforts and abilities I accepted the position of organizing the company yard facilities operations by maintaining company inventory of tools, equipment, fleet maintenance, supplies, lumber, etc. Monitored fleet maintenance, D.O.T. certification and licensing. Track inventory of supplies, fill job-site orders and assist dispatcher with scheduling deliveries. Assist purchasing agent, calculate employee attendance, transfers and terminations, disperse payroll checks.