Sr. Executive Administrative Assistant To President.
CurrentProvide executive level administrative support to the President. Schedule and organize complex activities such as calendar, meetings, international travel, conferences and department activities with members of the core group and customer VIPs. Responsible for high volume ($500,00 plus annually) travel arrangements and find the most cost effective ways. Recently transitioned to Concur Travel. Prepare documents to support NIE request for travel during Covid. Schedule all additional requirements, such as PCR tests, needed for international travel. Monitor corporate credit card expenses. Create and develop visual presentations for the President and organization. Handle a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.Draft written responses or replies when necessary. Answer routine and non-routine correspondence. Translate confidential and sensitive information from German to English and vice versa. Act as a liaison between department managers and board members from Germany . Routinely correspond and communicate with our headquarters in Germany as well as outside organizations, VIPs and customers. Schedule & coordinate meetings, telephone conferences and video conferences as needed. Handle general correspondence, memos, charts, tables, graphs, business plans, organizational announcements, and org charts. Prepare, compile and submit Visa applications to immigration attorney for Non US support staff. Assist visa applicants throughout the entire process. Assisting with overseas move. Act as project manager for special projects, at the request of the President .Oversee, manage and coordinate the company suggestion program. Responsible for promoting the program as well as prepare statistical reports. Support Human Resources Manager with scheduling and coordination of confidential matters, candidate travels to include temporary living and relocation assistance. •
