• Processing full payable cycle including GL coding, vouching, & releasing payments for properties located in Miami, New York, and The Ritz-Carlton Residences throughout the United States. • Dealing with high volume of invoices at a high pace while ensuring accurate & timely payments. • Presenting cash position & disbursement reports to Senior Accountants for review• Prepare and process check disbursements along with attaching support documentation to check for signature. • Update and follow check mailing instruction report without exception• Follow procedures related to new vendor set-up in order to properly process 1099 forms at year end.• Filing & maintaining all vendor invoices & payment in their corresponding permanent files. • Update vendor accounts on an on-going basis - update vendor addresses, contacts, default GL codes, & terms. • Assisting vendors/property managers/accountants with any concerns regarding payments.• Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances. • Maintaining property recurring expense schedule.• Maintaining weekly A/P workflow chart.• Complete any special project in a timely manner.

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among teamAllocate available resources to enable successful task performanceCo-ordinate office staff activities to ensure maximum efficiencyEvaluate and manage staff performance of teamCoach, mentor and discipline of teamEnsure all payments are received and deposited in a timely mannerProcess any requested wires. Process and pay utility, insurance and vendor fees. Reconcile bank accounts.Apply payments in QuickbooksEnsure filing systems are maintained and currentEstablish and monitor procedures for record keepingDesign and implement office policies and proceduresOversee adherence to office policies and proceduresImplement procedural and policy changes to improve operational efficiencyPrepare operational reports and schedules to ensure efficiencyCo-ordinate schedules, appointments and bookingsMonitor and maintain office supplies inventoryReview and approve office supply acquisitionsHandle office inquiries and complaintsManage office equipment such as phone, copy, fax, ect.