Office Administrator
Arlington, Va, Us
Assisting the on-site American personnel in Grottaglie and facilitating their integration with the Italian culture and the local communities;answering and routing telephone calls, answering general questions, direct vendors and acts as focal receipt and delivery of express packages; as an Administrative supporter for Managers, their teams, and management of internal and external contacts, creating, organizing and analyzing data, telephone contact list, holiday and vacation calendars for the staff; coordinating with the apropriate focals the acquisition and maintenance of office supplies; coordinating with Customs Boeing shipments and deliveries; verbally communicating a wide variety of information to multiple audiences, monitoring office supplies, and continuously building successful supplier relationship; using Microsoft Office Products: Word, Excel, and PowerPoint; finding and coordinating local service providers; responsible for managing and tracking invoices/payments for site suppliers; creating, editing and maintaining electronic and written communication, scheduling and coordinating meetings; tracking and maintaining designated conference room schedules for availability and efficient use of resources; processing incoming and outgoing communication and correspondencing to ensure proper dissemination of information; arranging business travels,assisting with expense report filing for travel, including support and relocation assistance for expat personnel.