As Senior Project Administrator for the Havieron Project I have played a key role in the transition from an Exploration site to the Projects phase and integrating the Exploration, Project and Mining Studies teams. This has involved building organisational structures, managing flight and accommodation forecasting and requirements, and managing the curricula needs in the learning management system. Initially I was responsible for the mobilisation and onboarding of all site personnel but as… Show more As Senior Project Administrator for the Havieron Project I have played a key role in the transition from an Exploration site to the Projects phase and integrating the Exploration, Project and Mining Studies teams. This has involved building organisational structures, managing flight and accommodation forecasting and requirements, and managing the curricula needs in the learning management system. Initially I was responsible for the mobilisation and onboarding of all site personnel but as the project developed the requirement for site-based administrators was identified which I recruited, trained, and continue to develop and support. I identify best practice processes used by other sites and implement them at Havieron, some of the technology projects I am developing include a site app and maintenance request system.Key responsibilities also include organising and coordinating offsite workshops and functions, development of a monthly site newsletter and providing support to the Project Director and senior leadership team. A function of my role that I’m very passionate about has been sourcing and implementing recreational activities and camp improvements, and organising events to improve the mental wellbeing of the personnel on site. Show less

Implementation of a communications project to improve employee engagement including signage, banners, digital solutions and a communications plan. This project involved investigating options, sourcing, obtaining capital funding and execution across both Hope Downs 1 and 4 sites. Assistant to the General Manager including calendar management, site and overseas travel arrangements, coordination of workshops and the implementation of various programs across the sites. Coordinated events including… Show more Implementation of a communications project to improve employee engagement including signage, banners, digital solutions and a communications plan. This project involved investigating options, sourcing, obtaining capital funding and execution across both Hope Downs 1 and 4 sites. Assistant to the General Manager including calendar management, site and overseas travel arrangements, coordination of workshops and the implementation of various programs across the sites. Coordinated events including Family Days, Service Award functions and played an integral role in the Baby Hope mine opening event. Provided support to the leadership team and managed the centralised administration team at Hope Downs 4 Operations. Show less

The acquisition of the Golden Grove operation by EMR Capital was finalised in March 2017. With this change, many of the shared services functions previously managed centrally, were transitioned to the site. I was recruited as a contract resource to manage the transition between travel and accommodation systems, which included process flow design, data structure definition and establishment of system security.Beyond Go Live, I was brought on as a fulltime resource by EMR Golden Grove to… Show more The acquisition of the Golden Grove operation by EMR Capital was finalised in March 2017. With this change, many of the shared services functions previously managed centrally, were transitioned to the site. I was recruited as a contract resource to manage the transition between travel and accommodation systems, which included process flow design, data structure definition and establishment of system security.Beyond Go Live, I was brought on as a fulltime resource by EMR Golden Grove to manage the function for the site. In addition to operational responsibilities, I have implemented additional system improvements, initiatives to increase village utilisation and successfully managed the seamless transition between charter flight providers. Show less

Providing leave coverage for the MEM Administrator, OHP Administrator and the General Manager’s Executive Assistant. Duties include processing travel requests, on-boarding new starters, purchasing, calendar management, continuous improvement, coordinating the Family Day visits and general administrative duties.

I was requested to provide leave coverage for all departments across site which required me to be flexible and adaptable to ensure the business needs were met. Duties included processing travel requests, on-boarding new starters and short term contractors for breakdowns and back fill, purchasing and invoicing and general administrative duties.

Coordination of charter and commercial flights and accommodation for FIFO employees and visitors to BHP Billiton Pilbara Operations using the SAM system and AEGBT booking tool. Complete project work including the naming conventions and room utilisation for the Port Hedland villages. Provide weekend coverage when required.

Working for Downer Rail, I was a valued member of two successful bid teams resulting in the awarding of projects valued at $2.4 and $1.7 billion. Bid Officer | Sydney Growth Trains (SGT) Project | SydneyOwing to my success on the HCMT Project, I was asked to fulfil the duties of the Production Assistant on another complex tender for Downer, as part of wider Bid Administration duties. Relocating to Sydney to take on this role, I was a member of the bid team and coordinated all… Show more Working for Downer Rail, I was a valued member of two successful bid teams resulting in the awarding of projects valued at $2.4 and $1.7 billion. Bid Officer | Sydney Growth Trains (SGT) Project | SydneyOwing to my success on the HCMT Project, I was asked to fulfil the duties of the Production Assistant on another complex tender for Downer, as part of wider Bid Administration duties. Relocating to Sydney to take on this role, I was a member of the bid team and coordinated all document reviews, SharePoint and Outlook scheduling, and performed general administrative tasks for all bid team members.Bid Officer | High Capacity Metro Trains (HCMT) Project | MelbourneDuring the first 4 months of this complex project’s tender period, I coordinated the production of materials for reviews and client meetings, alongside performing general administrative duties such as SharePoint administration, flights and accommodation, meetings and event coordination, and office support. Moving into the final stages of the tender period, I was appointed as Production Assistant and controlled all elements of the printed bid submission. This tender, a PPP valued at more than $2 billion, equated to a submission across 26 folders, in excess of 11,000 pages. My role ensured that the submission was produced in the highest quality and packaged on time. Show less

Coordination of the recruitment, contract renewal and leave process for the Principals in the South Western region. This includes but is not limited to having vacancies approved by the Regional Director, checking contracts, liaising with Schools Recruitment, reporting for the Senior Advisors, managing the database, coordinating the Principal Induction program and ensuring positions are backfilled and higher duties are applied where required and support to the Manager Improvement Projects &… Show more Coordination of the recruitment, contract renewal and leave process for the Principals in the South Western region. This includes but is not limited to having vacancies approved by the Regional Director, checking contracts, liaising with Schools Recruitment, reporting for the Senior Advisors, managing the database, coordinating the Principal Induction program and ensuring positions are backfilled and higher duties are applied where required and support to the Manager Improvement Projects & Principal Employment as required.AchievementsDocumented procedures and streamlined processes resulting in greater efficienciesImplementation of an Information Centre driving synergies within the team Show less

Coordinate logistics for planned shutdowns which includes but is not limited to booking flights and accommodation for approximately 500 contractors using SAMS, purchasing, organisation of bus services, crib facilities, charter flights and adhoc tasks as required by the Shutdown Execution team.Achievements Audited contractor gate access records against time sheets which highlighted discrepancies and saved the business approximately $33k Conducted audits on vendor invoices saving… Show more Coordinate logistics for planned shutdowns which includes but is not limited to booking flights and accommodation for approximately 500 contractors using SAMS, purchasing, organisation of bus services, crib facilities, charter flights and adhoc tasks as required by the Shutdown Execution team.Achievements Audited contractor gate access records against time sheets which highlighted discrepancies and saved the business approximately $33k Conducted audits on vendor invoices saving the business in excess of $100k Show less

Mobilised personnel to Rio Tinto and FMG sites for planned shutdowns and adhoc work. This involved but was not limited to confirming personnel to complete the works, completing budget requests for the client, booking flights and accommodation, create and send labour lists to client and coordinate vehicles. Request site access for personnel in ERMS for BHP shutdowns as required.Achievements Improved the roster spreadsheet to make it more robust and user friendly Successfully… Show more Mobilised personnel to Rio Tinto and FMG sites for planned shutdowns and adhoc work. This involved but was not limited to confirming personnel to complete the works, completing budget requests for the client, booking flights and accommodation, create and send labour lists to client and coordinate vehicles. Request site access for personnel in ERMS for BHP shutdowns as required.Achievements Improved the roster spreadsheet to make it more robust and user friendly Successfully mobilised contractors to the FMG Anderson Point site for first shutdown by Pilbara Access Show less

Provided support to the Cape Lambert Phase B project including flight bookings using AMEX, document control, accounts payable and direct support to the Project Manager. Recruited to reach manning targets for projects as instructed by the Project Manager including resume reviews, phone screening, reference and qualification checking and booking training and medicals.

Manage the Flights and Accommodation team including mentoring, coaching, ensuring KPIs are met and conducting performance reviews. Ensuring projects/tasks are completed in a timely manner and to standard. Address escalated issues promptly and professionally and liaise with key stakeholders. Manage flight diversions and delays with minimal disruption to operations and personnel wherever possible. Achievements- Recruited and developed a high performing team recognised by Management… Show more Manage the Flights and Accommodation team including mentoring, coaching, ensuring KPIs are met and conducting performance reviews. Ensuring projects/tasks are completed in a timely manner and to standard. Address escalated issues promptly and professionally and liaise with key stakeholders. Manage flight diversions and delays with minimal disruption to operations and personnel wherever possible. Achievements- Recruited and developed a high performing team recognised by Management and stakeholders- Managed a 100% team turnover of site based personnel over a 6 week period with minimal disruption to stakeholders- Successfully managed the transition of ~500 personnel from the Brockman 2 village to the new Nammuldi village- Development of flights and accommodation reporting, allowing the Management team to make informed decisions- Coordinated/rescheduled ~400 employees’ flights due to the cyclone over New Years 2013/14 from the Perth office- Implementation of Flights & Accommodation team Information Centre, driving a culture of safety and wellbeing within the team and to ensure KPIs are met Show less

Work back to back with the Flights & Accommodation Supervisor including managing the Flights & Accommodation team, addressing escalated issues and liaising with key stakeholders. Managing the accommodation levels in the West Angelas village including permanent room allocations, waitlist, room moves and project requests. Flights and Accommodation forecasting and reporting for Management and project work as required.Achievements- Successfully coordinated over 500 personnel to swap… Show more Work back to back with the Flights & Accommodation Supervisor including managing the Flights & Accommodation team, addressing escalated issues and liaising with key stakeholders. Managing the accommodation levels in the West Angelas village including permanent room allocations, waitlist, room moves and project requests. Flights and Accommodation forecasting and reporting for Management and project work as required.Achievements- Successfully coordinated over 500 personnel to swap rooms due to noise curfew restraints during the village expansion resulting in a saving in excess of $5M- Developed an accommodation forecasting tool providing greater transparency and resulting in higher utilisation of the village- Successfully managed the village during a record peak of over 1100 personnel in the village during a maintenance shutdown when facilities were only designed to support 500- Successful creation and implementation of Information Centre to measure and monitor flights & accommodation. The Information Centre gained key stakeholder engagement resulting in improvements to flights & accommodation governance and processes- Coordinated four successful guest site visits per year where 100 family and friends of employees attended each visit. - Worked with the Flights & Accommodation team, Contracts Supervisors & Service Provider to develop, implement and improve processes Show less

Implemented document control at the West Angelas Operations as a short-term project

Coordination of site charter flights and travel and accommodation for site personnel and visitors using the InFlight system. Manage visitors, boom gate system and access cards and mobilization of new starters to site. Train new Site Administrators, data analysis, project work as required and general administrative duties.Achievements- Reviewed and improved flights and accommodation processes resulting in greater efficiencies in the role- Development of the Site Administration… Show more Coordination of site charter flights and travel and accommodation for site personnel and visitors using the InFlight system. Manage visitors, boom gate system and access cards and mobilization of new starters to site. Train new Site Administrators, data analysis, project work as required and general administrative duties.Achievements- Reviewed and improved flights and accommodation processes resulting in greater efficiencies in the role- Development of the Site Administration Procedures Manual ensuring consistent service delivery- Coordinated four successful guest site visits per year where 100 family and friends of employees attended each visit Show less

Coordination of site charter flights and travel and accommodation for site personnel and visitors using the InFlight system. Manage visitors, boom gate system and access cards and mobilization of new starters to site. Train new Site Administrators, data analysis, project work as required and general administrative duties.Achievements- Successfully trialed and implemented the processing of flights & accommodation in the Perth office- Played an integral role during the… Show more Coordination of site charter flights and travel and accommodation for site personnel and visitors using the InFlight system. Manage visitors, boom gate system and access cards and mobilization of new starters to site. Train new Site Administrators, data analysis, project work as required and general administrative duties.Achievements- Successfully trialed and implemented the processing of flights & accommodation in the Perth office- Played an integral role during the transition of the catering and accommodation services contract resulting in a smooth transition with minimal disruption to residents- Assisted the Camp Coordinator with their duties during the transition of the aviation services contract resulting in a smooth transition with minimal disruption to passengers- Creation and implementation of Site Administration processes and procedures to support the growth of the site Show less