Danielle D. Fairfax Email and Phone Number

EDI data analysisASN/3PL creation Process individual account repair estimates and invoices into various Port systems including but not limited to DS5, EOS, etc.Run and process monthly Sales Report, Sales Tax Report, and Inventory Report.Input new accounts into DS5Working with ERP and order management systems such as DS5, Newport Systems, IRMS, and EOSSAP & EDIWorks closely with A/P Manager to ensure invoicing and billing is done in a timely mannerLiaising with vendors and suppliers on behalf of senior managers.Maintains departmental filing and tracking systems. Includes establishing files for all written / email correspondence, project work, and reports. Coordinates off-site storage for old filesAnswers telephones, providing caller with general information, transcribing messages, and directing callers to appropriate staff or voice mailAdminister the day-to day tactical interactions with our engineers and truckers/vendors within assigned territoryWorks closely with Transportation Manager to ensure engineers are exceeding service-level agreements

Provide general overall facility management services, including continuous monitoring of office/facilityAddress client inquiries and concerns ensuring timely and quality issue resolution and service deliveryCalendaring and travel arrangementsRespond to all facility inquiries and complaints, assess problems and take the necessary corrective actionRemain knowledgeable regarding all operational aspects of building systemsMaintain SharePoint for the North East regionDraw up and process contracts for new/existing vendorsProcess and maintain Certificates of Insurance for new/existing vendorsCoordinate with outside contractors for the service and repairs of equipmentMaintain on-going communication with contractors, client, and teamAssist with site inspection within the assigned building portfolioCreate work orders and assign work orders to the engineering staff, subcontractors, and vendorsReport on open and closed work orders and check the status of open work orders with the assigned partyRequest, review, and submit work orders, bids, and proposals from vendorsVerify final invoice pricing and process payments in a timely mannerAssist in the monitoring and assessment of vendor performanceTrain vendors on work order and billing proceduresManage complex work orders such as environmental issues and disaster recoveryManage service and performance of vendors and landlords for timely completion of jobsVirtual AssistanceSchedule and document maintenance and repairs on building equipmentCommunicate frequently with client, landlords, and vendors to resolve issues and provide project status updatesProvide process and procedures training and direction to new associatesAssist with measuring and reporting key performance indicators against service level agreementsProvide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product

Responsible to support parents who are requesting a child care subsidy under CCAP, WRAP, and KINSHIP, ensuring that their application is reviewed according to DFD's child care proceduresPerform applicant interviews to determine possible subsidy eligibilityApply policies consistently according to DFD's instructions while reviewing new applications, re-determinations and during terminationsReviewing applications and calculating household income to determine program eligibility with a minimum 95% accuracy rateCommunicating with families and providers in person, by phone and through written correspondenceExplaining program requirements and procedures to families and child care providersProviding community referralsLinking participants to child care resources and referralsAssisting child care providers with payment and eligibility inquiriesProcess applications using RDC and Sherlock systems.Determine a parent's eligibility for subsidy based upon income, citizenship, hours worked, and family needs.Conduct employment & residency verificationsKnowledge and ability to navigate through Excel spreadsheets, OMEGA, CARES and EPPIC systems.

Process memorialization permits, inscription orders, and their payments using Nexus XPIssue Deeds and Certificates of Ownership of PropertyProcess monthly payments and property transfersProcess Account PayablesScheduled interments and cremations, processed paperworkHandled monthly interment count, also liabilities for merchandise and servicesInput client data using MS AccessPerform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.Prepare responses to correspondence containing routine inquiries.