C-Level Executive Assistant
CurrentProvide high-level administrative support to the Senior Director, managing daily schedules, meetings and correspondence. Assist in the preparation of reports, presentations and documentation for various programs and initiatives.Coordinate and organize events, including briefings, workshops and high-profile meetings with government, academic and industry leaders, while overseeing all onsite logistics such as venue setup, AV requirements, registration and attendee management to ensure smooth execution.Arrange complex national and international travel itineraries for Senior Director and multiple travelers simultaneously, nationally and international, ensuring seamless coordination and adherence to budgets.Manage project budgets and timeline, including tracking expenditures and deliverables, forecasting, and ensuring compliance with financial policies.Reconcile corporate credit card transactions, prepare detailed monthly financial reports for review and ensure timely, accurate processing of expense reimbursements, while maintaining compliance with organizational policies and financial guidelines.Serve as the main point of contact for internal and external stakeholders, ensuring clear communication and timely follow-ups.Facilitate communication between different departments and external collaborators to ensure alignment with organizational goals.