-Manage schedules of Associate Vice Chancellor and department directors and process appointments as per their priorities and promote time management for their schedule-Assist in meeting planning for department and preparation including agendas, minutes, presentations and data for meetings-Manage communications calendar for all outgoing Development and Alumni Relations broadcasts and mailings-Maintain the project database for all Development and Alumni Relations communications-Organize and maintain document and magazine archives-Reconcile department budget and credit card statements monthly-Submit procurement requests for invoices for printing and mailing services-Proofread projects for communicators-Coordinate with clients and Vanderbilt Printing Services to order printed business products

-Manage executives’ schedules and process appointments as per the executives’ priorities and promote time management for their schedule-Assist in meeting planning and preparation work including agendas, minutes, presentations, graphs, charts, and data for meetings-Plan and schedule all travel for executives and submit expense reports-Retrieve and organize statistical data from Real Time Medical Data and create graphs, charts and executive summaries for administrative review-Provide guidance on format and layout for reports and presentations for other administrators within the departments and seek information for agendas from directors-Prepare supply orders, requests for capital expenditures, expense reports, and contracts-Provide financial report support in review of variance reports-Manage external properties and clinics and act as property manager to coordinate repairs, renovations, negotiations and secure new leases or buyers for land and buildings owned by the medical center

-Directly assist the Executive Director and a 19 member Board of Directors-Setup and direct yearly program calendar and execute monthly programs-Maintain the membership and potential lead database-Work with Treasurer to setup yearly budget, balance monthly statements and assist in audits-Update and create web pages for the yearly events-Coordinate, create, and send monthly invitations to members for networking events-Recruit new businesses to become members and send welcome packets to new businesses and newcomers

-Supervise three office employees, including scheduling, timecards and day-to-day activities -Maintain the Information Systems in the office and provide IT support-Complete monthly cycles of Accounts Payable, Accounts Receivable, disbursements, statements, and reconciliations for over 350 properties-Setup and maintain paperless accounting system to over 100 owners including online account access and direct deposits of monthly disbursements-Prepare end of year documents and issue 1099 MISC forms to vendors and owners-Resolve any customer service related issues in the Property Management department-Collect past due rents, property damage fees and NSF checks-Maintain and update official legal contracts including Management Agreements and Leases to ensure compliance with Uniform Landlord and Tenant Act

-Complete monthly cycles of Accounts Payable, Accounts Receivable, disbursements, statements and reconciliations-Collect past due rents, damages and NSF checks and issued notices to tenants regarding past due accounts and conducted evictions-Prepare end of year documents and issue 1099 MISC forms to vendors and owners-Create and maintain file system in Property Management department-Assisted with answering phones and greeting customers-Maintain the computer systems and office equipment