Processed AP Invoices by coding to appropriate cost and category code, communicated with purchaser regarding discrepancies between invoice total and purchase order total, logged charges (ex freight or taxes) into spreadsheets, and entered invoice in to Sage Timberline invoice processing system.Reviewed contracts received from General Contractors and recorded pertinent information to appropriate forms and spreadsheets. Compiled information and distributed to Accounting Manager, Safety Manager, Project Manager and Lead Estimator for signature.Recorded contract information sent to Subcontractor’s in appropriate spreadsheets. Reviewed signed contracts received from Subcontractors, recorded pertinent information to appropriate forms and spreadsheets, and distributed contracts to Corporate Secretary/CFO. Reviewed Subcontractor’s Certified Payroll, verified that rates to be paid to employees were correct, logged information to appropriate spreadsheets, and scanned paperwork to Subcontractor’s Certified Payroll folder.Reviewed, recorded, and filed Subcontract forms, including information sheets, insurance certificates and W-9 forms. Created and distributed location specific Job Site posters to communicate with employees the site hours and job benefits offered to them. Provided back-up support to reception desk, answered incoming calls as needed, distributed mail and incoming faxes.

Managed collections accounts for 50 clients, distributed monthly Excel report to internal stakeholders on status of client’s accounts, contacted clients routinely to collect on overdue balances, and increased the number of clients using automated billing system by 10%. Primary point of contact for internal stakeholders and clients on all accounts receivable related questions, investigated account discrepancies, and facilitated client resolutions in a timely manner. Created weekly marketing flyers and monthly educational flyers via Adobe InDesign, Illustrator, and Photoshop, and distribute flyers to clients via Constant Contact.Tracked marketing KPIs reports in Excel and distributed through SharePoint. Provided back-up support to reception desk, answered incoming calls and switchboard as needed, distributed mail and incoming faxes. Managed daily accounts receivable books, posted payments to accounts in AS400, validated vendor invoices, and distributed client invoices.

Developed rapport with external clients and sales representatives as the primary point of contact for customers regarding order status, order history, product information, price, and availability.Reviewed, verified, and processed customer purchase orders accurately and efficiently.Reduced costs of company trade shows and events by booking event spaces and rooms in advance, organized and consolidated all materials needed, and worked with representatives attending events to ensure all needs were met before departure.Created marketing flyers and promotional ads via Adobe Illustrator and Photoshop, distributed monthly newsletters to customers via Constant Contact and maintained company webpage.

Contributed to the financial stability of the Credit Union by providing members with service on accounts for deposits, withdrawals, transfer of funds, order checks, create money orders, and create cashier’s checks..Provided and processed account service to members by opening, maintaining and closing checking and savings accounts for members.Built rapport with members by offering additional credit union products and services, including auto deposit, auto loan payments, auto insurance, loans, IRAs and other investment opportunities.Assisted with training of new employees.