Danielle Otey Email & Phone Number

Ellensburg, Wa, Us

Ellensburg, Wa, Us

Seattle, Wa, Us

In this role, I provide clerical support under general supervision to designated school sites or central administration. My responsibilities include communicating with staff and the public, maintaining complete and accurate records, and offering guidance and information as requested. I serve as a crucial link in ensuring efficient operations within the school district by facilitating information dissemination and managing inquiries.My key functions include answering and managing telephone calls, assisting with the processing of various documents and forms, distributing materials, and monitoring students during school hours to ensure a safe environment. I also prepare written communications such as reports and memos, support administrative staff with routine office tasks, and occasionally administer first aid or medication in the absence of a nurse. Additionally, I am willing to substitute across different schools, undertake further training on district-specific computer systems, and perform other related tasks as needed to support the effective functioning of the work unit.

Seattle, Wa, Us

Software/programs used: SAP, Marketplace, Sharepoint, PowerSchools, SchoolPay, Excel, Word, PowerPoint, Access, OutlookFinancial: Collects and maintains financial information, files and records for both General Fund and ASB including create and maintain detailed ledgers for general funds and ASB, create regular reports for fundings; monitors budget and expenditures, reconciles accounts; prepares purchase orders, reimbursement requests and order supplies; receive/count money, record in database and write receipts; review, audit and reconcile accounts to ensure accuracy of budgets, expenditures, revenues and deposits.

Seattle, Wa, Us

Software/programs used: SAP, Marketplace, Sharepoint, Excel, Word, PowerPoint, Access, OutlookFinancial: Organize, maintain and record grants budget for Title IA, Title IIA and Title IVA including developing contracts, making payments, tracking, reconciliation and auditing accounts. Order supplies as authorized per Grant funding for schools. Collaborate with Grants, accounting staff, Purchasing and Warehouse, and other departments depending on assignment.

Seattle, Wa, Us

The Administrative Secretary –Alternative K-8 provides secretarial and administrative support to the assigned principal or administrator; communicating information to students, parents, staff, and/or other Districts; ensuring compliance with financial, legal and administrative requirements; and supports the broad array of services provided to students, parents, instructional and support employees.Software/programs used: SAP, Marketplace/B2B, PowerSchools; SchoolDude (reservations), School Messenger, Subfinder/Aesop, OSPI (office of superintendent of public instruction), Excel, Word, PowerPoint, OutlookAdministrative: serve on committees; act as secretary to principals; act as point of contact for building; create/generate reports, correspondence, memos and bulletins; schedule and maintain building use requests for school, coordinate with custodian; distribute/collect materials.Financial: create requisitions; create and maintain detailed ledgers for general funds and ASB, create regular reports for fundings, reconcile accounts in SAP; regular inventory and order supplies for schools/staff; receive/count money, record in database and write receipts; review, audit and reconcile accounts to ensure accuracy of budgets, expenditures, revenues and deposits. Registrar: work with assistant principal to create individual schedules for middle-school students and class schedules for elementary students, make changes when authorized; maintain student files and recordsRecord keeping: maintain staff, student and financial records per state requirements. Coordinate with archives when files need to be transferred. Maintain building equipment and maintenance records.Health room: in the absence of or additional need for caring for sick or injured children, make arrangements for transportation as needed, complete incident reports.

Seattle, Wa, Us

Software/programs used: eSIS (Electronic Student Information System), EduPortal (legal), OSPI (office of superintendent of public instruction), Excel, Word, OutlookServe as senior staff assistant to Coordinated School Health programs and Assistant Superintendent, Operations; to manage office operations; liaison between programs and other departmentsConduct research, coordinate data collection, prepare and monitor financial transactions, participate in various confidential personnel relations activities including prepare collective bargaining proposals or other documents as need.Schedule meetings, conference rooms and catering. Order materials, supplies, transportation, travel arrangements for staff traveling out-of-state, manage training for staff including registering, tracking, deleting and verifying staff completion for safety-related trainingsMedia-studio special projects including assistance with teleprompter

Seattle, Wa, Us

Human Services Department, Aging and Disabilities, Case Management ProgramConfidential and sensitive client medical records Weekly and monthly reports utilizing CMC, BarCode programs, Word, Excel, and AccessRecord meeting minutes General reception: open & close office, handle multi-line phone system, greet visitors, mail, email using Outlook (and previously Groupwise)Order, stock and inventory supplies, IP and client packets, all forms - state, agency and city, and interagency information Coordinate and reserve meeting rooms, hotel space, city leased vehiclesMaintain sign-in logs for staff, visitors and hotel Provide backup for administrative staff such as Service Summaries, Centralized Filing, new Client Intake and updating Provider Database with current training information

Seattle, Wa, Us

Confidential and sensitive client medical records Centralized filing including organizing file system, formatting files, tracking via Excel, BarCode, CMCAccounts Payable: coding and data entryMeetings: coordinate and reserve rooms, prepare agenda and record meeting minutes for supervisor meetings

Seattle, Wa, Us

Joint Use Group in Asset Manangement Division of Seattle City Light.Weekly report to division director Open work ordersSchedule & complete logistics for semi-annual pole attachment forum, respond to inquiries from renters & ownersDraft & mail all correspondence for unit including: prepare letters and MPAA contracts to all renters; create & maintain tickler files regarding renters, MPAA & insurance for complianceSchedule & maintain training for staff Schedule, create presentations, graphs & charts, arrange for speakers & record minutes for staff meetingsMaintain group calendar, maintain mileage for city cars, order office supplies Organize customer files and staff areas, create & maintain AS2/AT2 procedural manuals, Other duties as assignedAccount Tech 2: Submit billing requests to cost accounting for quarterly & annual rent Prepare & submit JPN's to cost accounting for ownership purchaseRecord FMS entries & reconcile dataCreate & submit service & billing requests for construction charges Develop & monitor unit budget and expenses (updated daily)Maintain sub# log for pole attachment application permitsTrack pole attachment applicationsCreate tickler to follow up on invoices Accounts Payable: code invoices and send to appropriate accounts payable contact to pay unit's billsOther duties as assigned

Reception: Answered 100 calls and greeted 10 walk-in clients daily (on average)Pre-screened utility assistance clients Screened wait listed senior employment clients regarding employment statusReferred clients to appropriate program staffTracked client contactsOpened and distributed mail; and assembled application packets for utility assistance and senior employment programs. Answered phones in neighboring Office for Civil Rights one day.

All confidential and sensitive material Personnel Records: handling, filing, updatingReporting: personnel records; other reporting using Enterprise HRMS, OPAC testing and Personnel software, Word and ExcelInterview Process: scheduling, testing candidates, paperwork for interviews, prepare meeting rooms and distributing materials for interviewsPrepared letters from dictation

Office, Billing, Subscription and Distribution Management for both Seattle and Portland offices• Office Manager duties: payroll, general care of office, order office supplies, A/P, create and maintain reports of sales and customer activity, gathering statistics and client analysis reports, correspondence, phones, meetings/decisions regarding equipment/upgrades, etc. • Billing Manager duties: JDEdwards/Telemagic (accounting / sales software) A/R, assist clients and sales with customer accounts, billing reports, past due and collections – monitor and maintain accounts, research & problem solving regarding customer accounts.• Distribution Manager duties: post subscriptions, maintain list of subscribers & renewals, create spreadsheet monthly of “what goes where” for publisher, monitor distributors and distribution points for maximum efficiency, corporate mailings of publications, tear sheets to customers.

Glen Allen, Va, Us

Temporary position - Tri-State Construction• Correspond invoices with packing slips and approvals• Code and date invoices for processing • Perform technical check of invoices and journal entries for accuracy• Verify accuracy of outgoing checks against original invoice• Filing and phones

Temporary position - KPMG/Peat Marwick, Boeing overseas tax returns

Bachelor Of Science - Bs, Accounting

Associates, Business Administration And Management