Office Manager/Database Administrator/Executive Assistant
Manage all daily assistant responsibilities for the Cofounder/VP, executives and sales teamsCreate and modify documentation related to events, client communications, and regional sales team product information and FAQsMaintain all appointments and client scheduling, client contact and account management, and coordinate travel plansResponsibility for the evaluation of database software purchasesSupervision of modifications to any existing database software to meet the needs of their employerResponsibility for maintaining the integrity and performance of company databasesMust guarantee that data is stored securely and optimallyInforming end users of changes in databases and train them to utilize systemsEnsuring the security of company dataOversee and support all administrative duties in the office and ensure that office is operating smoothlyManage office supplies inventory and place orders as necessaryPerform receptionist duties: greet visitors, and answer and direct phone callsReceive and sort incoming mail and deliveries, and manage outgoing mailDevelop office policies and procedures, and ensure they are implemented appropriatelyAssist with office layout planning and office moves, and with managing and maintaining IT infrastructureManage office budgetIdentify opportunities for process and office management improvements, and design and implement new systemsProvide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reportsProvide a high level of donor stewardship and cultivation by thanking mid-level and new donors and ensuring we achieve our goals in fundraising, donor retention and developmentConduct merges and update donor records Process donations and ensure that data is accurately recordedMaintain accuracy of data in our fundraising Customer Relationship Management systemCoordinate activities from employee matching gift programsProofread correspondence to donors
