Danielle Ramos Email & Phone Number

Naperville, Il, Us

New York, Ny, Us

Responsible for managing, planning, and directing the HRIS activities of the company and overseeing the payroll team to ensure efficient and accurate operation of the payroll function for the company. Responsible for all aspects of the Human Resource Information System including system and application maintenance, data analysis, data integrity, reporting of HR Metrics, and government required reporting such as Equal Pay (CA & IL), EEO, Vets-100, and Affirmative Action. Have oversight and responsibility for all aspects of payroll processing for a multi-state and widely dispersed employee base while maintaining compliance with all required programs such as SOX, Hi-Trust, HIPPA, and Federal/State/Local mandates such sick leave and PFML Laws. Act as primary liaison between HR, IT, Payroll, and Corporate Tax as well as outside vendors and consultants regarding HRIS and Payroll services and support.

New York, Ny, Us

Manage, plan, and direct the activities of the payroll team to ensure efficient and accurate operation of the multi-state payroll function for the company. Also responsible for maintaining all aspects of the Human Resource Information System including systems and applications maintenance, data analysis and data integrity. Primary liaison between HR, IT, Payroll as well as outside vendors and consultants regarding HRIS services and support.

New York, Ny, Us

Responsible for maintaining all aspects of the Human Resource Information System including systems and applications maintenance, data analysis, and data integrity. Primary liaison between HR, IT, Payroll, and external resources regarding HRIS services and support. Provide oversight of HRIS procedures, strategies and programs as well as advise, coach and partner with management. Determine necessary system resources to meet changing business requirements. Participate in the design of new system or recommend modifications to existing systems resources. Develop and maintain HRIS code tables and related database fields to meet business needs and ensure data integrity.Ensure timely communication of database changes and updates to all concerned parties. Work with internal and external technical support services to provide first level troubleshooting for resolution of HRIS system and applications problems.Member of Project Team to ensure HRIS systems and applications meet business requirements. Influential as primary HR resource to coordinate the implementation of HRIS and on going system enhancements and modifications.Oversee HR Department’s data processing activity to ensure data integrity.Assist with data entry processing into the HR system as needed.Develop and maintain routine audit and analysis schedules to verify accuracy of data.Work with appropriate parties to resolve issues relating to data integrity.Provide testing and support for the annual merit & bonus project.Collaborate with training to develop and deliver formal and informal HRIS training for Human Resource Program Applications, (example: Employee and Management Self Service, Salary Planning).Determine requirements for HRIS reporting services through continuous needs analysis based on evolving business requirementsCreate and deliver complex custom and/or ad hoc reports for various divisions as well as senior management.Deliver standard corporate reports on a weekly, monthly, etc...basis.

Naperville, Il, Us

Manage and direct the overall Payroll function for the Company encompassing both US Hourly/Salaried and International Payrolls. Prepare and process the US, UK, Hong Kong, and NL Salaried Payroll. Manage and direct the US and Canadian Hourly Payroll function. Reconcile all Payrolls, resolving issues which may arisePrepare/Oversee the preparation of required payroll reports and filings.Maintain and update the HRIS system and system records.Prepare HRIS queries and reports pertaining to HR, Benefits, Compensation, headcount/turnover and other reports as required by Finance, Accounting and Distribution Center Management.Prepare and process 401(k) Plan transactions, including new participants, changes, terminations, and loans. Work with record-keeper regarding the overall administration of the 401k Plans.Mange and work with outside auditors during various audits (401k, Workers Comp, etc...).Prepare and process employee 401(k) contributions, reconciling any discrepancies which may arise.Reconcile the 401(k) Plan and related investment accountsReview the 401(k) Plans to ensure they are in compliance with ERISA and other government regulations. Oversee the preparation of Plan amendment and restatements.Oversee the preparation and filings of the Form 5500.Oversee the preparation of the non-discrimination tests for the 401(k) Plans.Prepare company wide reports to comply with Affirmative Action Plan, EEO and Vets 100. Maintain and update the 401(k) Plan Document, Summary Plan Descriptions (SPD), and Summary Annual Reports (SAR).Handle communications and employee orientations regarding the Retirement Plans.Prepare reports and analyses as needed to Payroll, HRIS and the 401k Plans.

Stäfa, Ch

Responsible for payroll processing for 800 employees in a multi-state organization, interfacing with all levels of a diverse organization. Work to streamline payroll operations in preparation for transition to shared services organization. Part of a team that is building and implementing shared services model for Sonova US Corporate Services.Process and maintain payroll for Phonak LLC including regularly scheduled bi-weekly payroll in addition to off cycle processing of long term incentive plan, annual bonus payments, and fringe benefit reporting. Maintain all record keeping systems and processes in compliance with federal and state law.Developed and implemented new delivery system for live check distribution which resulted in a more secure delivery method for live checks and increased employee usage of direct deposit program. Participate in the development and implementation of the shared services initiative for Sonova US Corporate Services.Work to bring seven different group companies with twelve different federal ID's into a softly standardized business process model as part of shared services initative.Interact with ADP as part of implementation process for Vantage HCM implementation. Manage and direct the activities of three payroll analysts and oversee payroll processing as new group companies are transitioned into shared services for payroll processing.

Bloomington, Mn, Us

Responsible for payroll operations, HRIS entry, and company reporting. Improve processes to meet business needs while maintaining accurate and timely payroll delivery.Oversee payroll operations and develop processes to improve internal procedure and efficiencyManage payroll staffResponsible for accurate and timely payroll for over 2800 employees across 25 locations and multiple statesMonthly reporting of key metrics impacting the business as well as Ad Hoc ReportingMaintain all HRIS changes such as new hires, transfers, increases, W4 updates, direct deposit changes, and terminationsDeveloped paperless record retention system enabling employee paperwork processed by HRIS to be accessed quickly when needed by entire HR teamAct as liaison with Payroll vendor to resolve system issues, saved company fees in excess of 10k when payroll vendor did not perform up to company expectationsImplemented self service system and paperless payroll for employees on direct deposit, resulting in savings to the company of over 12k annuallyOversee tax returns filed by payroll vendor and ensure all tax notices are handled appropriatelyCommunicate with employees at all levels of the organization both written and verballyEnsure all persons both internally and externally receive prompt and courteous service from the payroll departmentImplemented Ultipro Core Payroll/HRIS and Ultipro time management for spin off company of 300 employees.Manage administration of benefit programs for employees, including health and welfare, retirement, disability protection, FSA, and other related benefitsEnsure benefit plans’ compliance with relevant laws and regulations (i.e., FMLA, ERISA, IRS regulations, etc.) Review and ensure accurate reporting and payment of premiums, claims, and all other benefits-related expensesAct as company representative regarding benefits, answer employee benefit inquiries, resolve claims, and intercede with vendors and brokers as necessary

Schaumburg, Illinois, Us

Work directly with clients to implement payroll, moving payroll function off competitor systems such as ADP, Paychex, and Ceridian to Paylocity system.Work with client payroll ranging from 10-500 employeesWork with union and non union payrollUnderstanding of job costing and certified payrollSet up wage garnishments and child support ordersResponsible for knowledge of tax withholding requirements for multi-state payrollWork with payroll for hourly and salaried employeesWork with 1099 contractorsHandle payroll from various industries including non-profit, restaurant, and constructionUnderstand and Implement PTO and Time Off accrualsSet up workman's comp codes and properly code employeesResponsible for familiarity with all facets of different payroll frequenciesFamiliarity with competitor reports and operating systems including ADP, Paychex, Ceridian, and QuickBooksComprehend variety of 401k matches to set up employer match through payrollSet up earnings and deductions with proper taxabilityWork with clients that are FUTA exempt and SUI exempt/reimbursableResponsible for in depth knowledge of payroll concepts to interpret dataBalance previous payrolls to ensure all payroll activity has been loadedBalance liability/taxable wages to quarterly returns that have been filedAnalyze client data and counsel them on the best way to use softwareHelp clients understand payroll information such as wage base limits and rates Responsible for up to 40 clients at one timeMaintain a strong knowledge of payroll reports available to clientsRespect confidentiality of payroll information

Recruited, hired, supervised, scheduled, and motivated staff of 12Participated in unemployment hearings that ended in favor of companyIncreased customer satisfaction by over 20% Completed Management training, including Human Resource issuesMaintained employee files including HR info and disciplinary actionManaged Payroll and Benefits for staffMonitored/analyzed phone statistics and reports for quality standards

Master Of Arts (M.A.), Industrial And Organizational Psychology

Bachelor Of Arts, Criminal Justice