Location/Facility: Clearfield Job Corps Center Oversees and prepares data input for developing financial statements and management information reports, including monthly accounting journal entries, overhead application schedules, bank reconciliations, general ledger account analyses and monthly financial statement.Prepare the departmental budget; monitor and control expenditures. Assist in the development and implementation of new and revised policies and procedures affecting accounting and commissary. Prepare and maintain cost data and related analyses pertaining to facility operations. Audit the output of the accounts payable and cashier functions.

Ensure high levels of customer satisfaction through excellent sales service.Assess customers needs and provide assistance and information on product features.Welcome customers to the store and answer their queries.Follow and achieve department’s sales goals on a monthly, quarterly and yearly basis.“Go the extra mile” to drive sales.Maintain in-stock and presentable condition assigned areas.Actively seek out customers in store.Remain knowledgeable on products offered and discuss available options.Process POS (point of sale) purchasesCross sell products.Handle returns of merchandise.Team up with co-workers to ensure proper customer service.Build productive trust relationships with customers.Comply with inventory control procedures.Suggest ways to improve sales (e.g. planning marketing activities, changing the store’s design).

Collect information on working hours of each employee.Determine the right payroll amount by calculating overtime, bonuses, etc. Prepare payroll payments and ensure payroll funding is in place.Ask for confirmation of suggested payments from senior management.Handle and process and execute payments and paychecks.Prepare and process statements of payment. Prepare and execute taxes and payment of employee benefits.Answer employees' questions about payroll.Compile key operational payroll metrics & dashboards.Prepare periodic payroll reconciliation and submit reports to the payroll manager for review.

Charge expenses to accounts and cost centers and control petty cash spending .Verify vendor accounts, pay vendors and resolve purchase order, invoice or payment discrepancies.Issue purchase order amendments and stop payments.Monitor expense claims, including salary advances and overtime payments.Reconcile account transactions with the general ledger.Perform recordkeeping and prepare financial reports.Keep informed of regulatory requirements and best practices in accounting.

Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards.Counseling any employees struggling in their roles.Answering telephone calls and emails from customers and clients and directing them to relevant staff.Creating an office budget and ensuring all employees follow it.Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.Interviewing and training new office employees and organizing their employment paperwork.Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.Reporting office progress to senior management and working with them to improve office operations and procedures.

Researching trends and gathering resources on new activities and programs.Overseeing the planning and coordination of new activities.Providing guidance on subject-matter projects to employees and management teams.Planning and attending collaboration meetings to ensure projects are on schedule.Creating monthly and/or quarterly budgets for all company programs.Providing consultation services regarding compliance with tax laws, policies, and company procedures.Providing feedback on the success and/or failure of certain projects and activities.

Researching problems and solutions.Gathering relevant information and data.Compiling reports and giving presentations.Interviewing personnel.Analyzing financial and employment reports.Finding solutions and developing alternative practices.Meeting with management and making recommendations.

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.Prepares and maintains accurate records and reports of payroll transactions.Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.Facilitates audits by providing records and documentation to auditors.Identifies and recommends updates to payroll processing software, systems, and procedures.Performs other duties as assigned.

Answer and direct phone calls.Organize and schedule appointments.Plan meetings and take detailed minutes.Write and distribute email, correspondence memos, letters, faxes and forms.Assist in the preparation of regularly scheduled reports.Develop and maintain a filing system.Update and maintain office policies and procedures.Order office supplies and research new deals and suppliers.Maintain contact lists.Book travel arrangements.Submit and reconcile expense reports.Provide general support to visitors.Act as the point of contact for internal and external clients.Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.